Summer 2011 Advising Procedures

Here we go again with another quick review of the roles & responsibilities associated with Triage, Express/Phone and CB219 Annex Counselor (NEW!).
Triage:

- Quickly assess if the student is in the right place BEFORE they sign in. If they do not need to be seen by a Counselor or Faculty Cadre, refer the student out.
- Otherwise, assist the student in completing the triage intake form. During busier times, it can be more efficient to simply ask the student to put his/her name on the form and filling out the rest of the form on the student’s behalf. As you complete the form, include any extra bits of information collected during triage conversation (e.g., program of study, transfer destination, etc.)

- Resist the urge to FIX any problem at the front desk

- For quick issues (have transcripts and want override, Prerequisite Error, Third Attempt), hand the triage form to the Express counselor or ask the student to take the form to CB219 (see below)

Express:
- An express counselor has been designated for every shift. Check in with the Triage counselor to determine if an express Counselor is needed during that shift.

- In this role, you will handle issues such as:
o third attempts
o prerequisite errors
o retest requests
o backup phone to Nancy & Tonya

CB219 Annex Counselor (starting early June):
- In this role, you will handle issues such as:
o eMAPs/eWRAPs
o math scores
o general studies degree audit
o “quick questions”
o ARTSYS demo (can be referred to Jeanie)

Remember to state up front that if you determine student needs more time you will refer him/her back to Triage counselor.

CH100A/B to CH099A/B in fall 2011

In fall 2011 CH100A/B will now be CH099A/B which means it will no longer be a credit bearing course.

The content of the course is the same and it is still prep for CH101A/B for those students who do not meet the Chemistry portion of the prerequisite.

1. How will this change to non-credit impact repeats? For example, students that took the course and failed who need to repeat, will that failing grade still be calculated in their GPA?
   
   Per Kathy Wessman, a student retaking CH099A/B after previously having had CH100A/B with a low grade will have the CH100A/B grade replaced with the more recent CH099A grade for the purpose of GPA calculation. So even though CH099A/B is 0 credits, that grade will replace the low grade in CH100A. Of course cases like this may slip through the cracks so in those cases the Campus Registrar would need to be alerted of this.
   


2. Would students who have attempted CH100A/B three times need to do an Academic Appeal for a fourth attempt at CH099A/B?S.
   
   The courses are equivalent, so students would need to do an appeal.
   

Visiting Students Need to Get it in Writing!

Whether visiting from UMCP or any other institution, students attending other schools who want to take classes at MC this summer should get a signed approval from an adviser at their base school prior to taking a course to assure its acceptance toward a degree, either through a Permission to Enroll Form or an e-mailed message from an adviser stating approval of the course(s).

A UM-College Park-Specific Warning: certain courses at Montgomery College appear on the MC General Education List but are not transferable for visiting UMCP students who want to take summer courses at MC. The courses below appear in ARTSYS as transferable, but only if the students are current Montgomery College students. Once students officially enroll at UMCP, they “belong” to UMCP and need to obtain a Permission to Enroll Form signed by a College Park adviser in advance in order to take any Montgomery College course. Some courses (noted below) are not approved for current UMCP students to transfer back to UMCP.

The footnote in the UMCP Transfer Database http://www.sis.umd.edu/bin/tcecourseFrame?institution=52431A for the courses below states that no permission will be granted to take these courses for current UMCP students (Footnote 17)
Language Courses: AR 101 & 102 Elementary Arabic; FR 101, 102, 201 French; RU 101, 102, 201, 202; SN 101, 102, 201;
Arts courses: AR 101, AR 102, AR 103, AR 104, AR 112, AR 124; EN 218 Intro/Creative Writing; PG 150, PG 161
EN Literature courses: EN 122 Mythology, EN 209 The Bible as Literature, and EN 221 The Short Story
Health - HE 100, 101H, 109, 205
IS 273 Integrated Arts
Math MA 130, 131, 282, 284
MG 201 Business Law
SP 108, 112 Speech
PY 221 Abnormal Psychology

The courses above will transfer for future UMCP students but not current UMCP students coming back to MC.

Any visiting UMCP student should have a signed Permission to Enroll (PTE) Form for any course: http://www.bsos.umd.edu/media/23579/pteform.pdfUMCP PTE Information: http://www.tce.umd.edu/pte.html

What about current MC students who have been accepted at UM for Fall 2011? They don’t officially "belong" to UMCP until they start classes there in late August. They may take the courses above or any summer course at MC without a Permission to Enroll Form until they become true Terps – that is, up until the semester that they enroll as full-time UMCP students.
Does MC need to collect Permission to Enroll Forms or e-mailed permission from advisers?
No - but making a note of the existence of permission in Banner is helpful. The permission is for the protection of the student who should be advised to hold on to all written approvals for future use. We are working with a student now whose completion of a course in 2008 is in question by UMCP - students should maintain their own records.
MC Admissions may use a copy of a Permission to Enroll form to give an override to students to register for a class, see details here:MC Admissions Steps for Visiting Students: http://cms.montgomerycollege.edu/edu/department2.aspx?id=20102

Bottom line: students taking a summer or winter course at MC who attend a different school full-time should have something in writing to verify that their home school will accept a course taken at Montgomery College.

Waitlist Reminders

Starting Summer Session I waitlists will end the first day of each class at 11pm.

*Notification to Students: Students remaining on a waitlist the last business day before a semester/term will receive an e-mail notification encouraging them to select a CRN with available seats. Due the concerns of some faculty members, students will not be advised to attend a first class if they are not already registered, recognizing that some students may still choose to do this on their own.

Process
- Students will be permitted to add themselves to the waitlist for a class through 11:59 p.m. the night before a class begins.
- Students receiving a notification that a seat has opened may add themselves to the class through 11:59 p.m. the night before the class. After that time, students will need to bring a copy of their notification and a Registration Form to register in person at Admissions and Records. Students must add the class before its first meeting or they may be denied approval to join by the instructor.
- Students may receive notifications that a seat has opened on the first day of class. Students must add the class before its first meeting or they may be denied approval to join by the instructor.

Additional improvements for summer and fall
- Admissions and Enrollment Management [AEM] will solicit feedback from Department Chairs, Faculty Councils and Deans after each registration period with the intent of continuing to improve the process for subsequent terms.
- AEM will send reminder e-mails to faculty prior to the beginning of each term with the above mentioned dates and reminders of how to print waitlists. AEM will NOT distribute waitlists. Use of the waitlist once a course begins is at the complete discretion of each faculty member.
- AEM will continue to update waitlist information and FAQs for students, faculty and staff on the following pages:
o Waitlist Information: www.montgomerycollege.edu/waitlist
o Faculty and Staff Resources
o Counselor/Advisor Resources

Admission Web Reminders

For lists of evening, weekend, honors, and learning community classes go to: www.montgomerycollege.edu/schedule

Remember to check out new Fall2011 tution rates as well as payment deadlines at http://cms.montgomerycollege.edu/edu/department2.aspx?id=20117

Online Student Resource Guide: http://www.montgomerycollege.edu/admissions/flipbook/srg_11-12/web/flipviewerxpress.html

HIM and BI130A/B

Students intending to major in the Health Information Management program will no longer need to take BI 107, BI204 and BI205. Students will only need to complete BI130A and BI130B, a total of 4 credits. This change will go into effect in the fall 2011 semester.

Visiting Summer Students Need to Get It in Writing!

Whether visiting from UMCP or any other institution, students attending other schools who want to take classes at MC this summer should get a signed approval from an adviser at their base school prior to taking a course to assure its acceptance toward a degree, either through a Permission to Enroll Form or an e-mailed message from an adviser stating approval of the course(s).

A UM-College Park-Specific Warning: certain courses at Montgomery College appear on the MC General Education List but are not transferable for visiting UMCP students who want to take summer courses at MC. The courses below appear in ARTSYS as transferable, but only if the students are current Montgomery College students. Once students officially enroll at UMCP, they “belong” to UMCP and need to obtain a Permission to Enroll Form signed by a College Park adviser in advance in order to take any Montgomery College course. Some courses (noted below) are not approved for current UMCP students to transfer back to UMCP.

The footnote in the UMCP Transfer Database http://www.sis.umd.edu/bin/tcecourseFrame?institution=52431A for the courses below states that no permission will be granted to take these courses for current UMCP students (Footnote 17)
Language Courses: AR 101 & 102 Elementary Arabic; FR 101, 102, 201 French; RU 101, 102, 201, 202; SN 101, 102, 201;
Arts courses: AR 101, AR 102, AR 103, AR 104, AR 112, AR 124; EN 218 Intro/Creative Writing; PG 150, PG 161
EN Literature courses: EN 122 Mythology, EN 209 The Bible as Literature, and EN 221 The Short Story
Health - HE 100, 101H, 109, 205
IS 273 Integrated Arts
Math MA 130, 131, 282, 284
MG 201 Business Law
SP 108, 112 Speech
PY 221 Abnormal Psychology

The courses above will transfer for future UMCP students but not current UMCP students coming back to MC.

Any visiting UMCP student should have a signed Permission to Enroll (PTE) Form for any course: http://www.bsos.umd.edu/media/23579/pteform.pdfUMCP PTE Information: http://www.tce.umd.edu/pte.html

What about current MC students who have been accepted at UM for Fall 2011? They don’t officially "belong" to UMCP until they start classes there in late August. They may take the courses above or any summer course at MC without a Permission to Enroll Form until they become true Terps – that is, up until the semester that they enroll as full-time UMCP students.
Does MC need to collect Permission to Enroll Forms or e-mailed permission from advisers?
No - but making a note of the existence of permission in Banner is helpful. The permission is for the protection of the student who should be advised to hold on to all written approvals for future use. We are working with a student now whose completion of a course in 2008 is in question by UMCP - students should maintain their own records.
MC Admissions may use a copy of a Permission to Enroll form to give an override to students to register for a class, see details here:MC Admissions Steps for Visiting Students: http://cms.montgomerycollege.edu/edu/department2.aspx?id=20102

Bottom line: students taking a summer or winter course at MC who attend a different school full-time should have something in writing to verify that their home school will accept a course taken at Montgomery College.

Articulation Website

The Articualtion Agreement website is live! Use it with students to search for transfer agreements that they may want to take advantage of. Here is a link to the main website:
www.montgomerycollege.edu/transferagreements

and the searchable agreements:
http://cms.montgomerycollege.edu/edu/articulation_agreements.aspx

The website is being updated regularly, to report any questions, comments or suggestions please e-mail:
articulation@montgomerycollege.edu

TEAS Info

Charmaine Cruise created a resources website for pre-health science students. Lots of great info:
http://libguides.montgomerycollege.edu/content.php?pid=200454&sid=1675625

Advising Pointers for AELP Students

1. For EL 103 students registering for EL 104,
   RD 103 and EL 110 are pre- or co-requisites for EL 104.




2. Students who need to take SP 102 should take that course ASAP. Not doing so will cause problems later when trying to register for EL 104.




3. Students should NOT take classes more than one level apart across tracks (i.e. EL 101, RD 103).




4. RD 102 Students may take Math Placement as RD 103 students are at least allowed to take MA 094.




5. Students who register for Summer Sessions are NOT encouraged to take more than one course per Session as these are highly intensive in nature.




6. Students should be cautious about attempting two writing courses in the summer, especially “C” students.
   
   - Reason: 40% of “C” students in EL 103 fail EL 104 (not just in summer)




7. EL 110 has pre- / co-requisites of RD 102 and EL 102




8. RD 103 / EL 104 students should take the EMAP to prepare for the transition to the next stage in their studies at MC. Students can access the EMAP at:
   http://www.montgomerycollege.edu/emap/
   



9. Tips for ESL Students to Improve Their English:
   
   1. Read as much as possible. Select books, novels, magazines, etc. at or slightly above your level. If you have to refer to the dictionary more than a few times per page, it is too high a level.
   2. When reading, pay attention to the kind of language in that writing to imitate in your own writing.
   3. Try to speak English as much as possible outside of class.
   4. Visit and complete exercises on grammar websites (see attached list of URLs).
   5. When watching TV, turn on Captions.
   6. Listen to National Public Radio (88.5 FM). On NPR websites, you can find transcripts for many of the shows. There is an iPod NPR app.
   7. Read at least one news article from an online newspaper every day -- even if it's short. This will help improve one’s academic vocabulary and add to one’s background knowledge, which is critical for reading comprehension and writing.
   8. Watch the BBC news on Channel 26 or 32 and/or go to the BBC website, which has a Learning English link that has vocabulary and grammar, easier news stories, and quizzes (keeping in mind this is British English).
   9. Visiting tutors in the Writing Center to receive general assistance (but not editing).
   10. To improve one's language in writing, use a dictionary written for ESL learners, such as the Longman Advanced American Dictionary or the Cambridge online dictionary (http://dictionary.cambridge.org/).
   11. To improve one’s academic vocabulary, work on the exercises at http://www.academicvocabularyexercises.com/ (Vocabulary Exercises for the Academic Word List).

_______________________

Also, we just had our coordinator elections, so here is the updated list:

EL 101/102: Henry Caballero
EL 103: Alicia Sanderman
EL 104: Mark Alves
EL 110/111: Michal Marell / Paul Lux

RD 101: Constance Farley
RD 102: Ellen Mainen
RD 103: Carina Rock

Assessment Level Changes!!!

Be aware that some requirements for courses that once had MA091 assessment levels has changed. Some now say PREREQUISITE of MA094 with a grade of C or better or appropriate score on the placement test. (ex. CA120, PG150)

If students run into assessment level/prerequisite errors, this is probably why. Send to department if student would like to discuss override into course.