Important Updates about Spring 2021 - 7 week courses

• Diplomas will be available in late April.
  
  
• The short roll of grades will occur. Final grades for 7 week classes are due 3 business days after the end of the class. The grades will then roll into Banner.
  
  
• There will be a pre-req drop after the short roll. This will affect enrollment in the later 7 week classes if students failed the pre-req in the first 7 weeks.
  
  
• The long roll (where academic standing is updated) will not occur until the end of the semester in May. That means academic standing stays the same throughout the semester, even if new grades are available mid-way through.
  
  
• If a student is on restriction or suspension, please use the Starfish overload process if the student wants to take additional classes in the last 7 weeks. (See narrative below).
  
  
• Counseling is still allowed to increase total credit limit for the semester up to 21 credit hours for students in good standing. This can be helpful if a student has withdrawn from classes in the first 7 weeks. Contact Raptor Central after entering a note in SPACMNT in Banner. Raptor Central phone number is 240-567-5000.

NOTE:

The deans of student affairs met and discussed student requests for additional credits when they are on academic restriction and academic suspension status. Some students are requesting to take two classes in the first 7-week session and then two more classes in the second 7-week session. We decided that any requests for this type of credit overload should be addressed via the credit overload request form in Starfish. This will allow us to address these requests in a consistent manner collegewide. So, we ask that counselors not approve these requests but, that they direct students to the link to complete the form. As usual, we invite counselors to share with us whether they support the request and to provide any pertinent information. This helps inform our decision making.

UPDATED REFRESHER (Summer 2020) - Credit Overload Request Process

Good morning!

I refreshed the refresher, see attached (available on Counseling One -- Advising Docs\2020\Dean Processes).  The only real change is on page 1 regarding fall and spring overload requests up to 21 hours, which counselors and advisors can approve.  Please put comments in Banner and Starfish, whether your support or not.  However, if you do support the request, contact Raptor Central with the max hour change by emailing them at raptorcentral@montgomerycollege.edu and copying the student.  Raptor Central will not make the update without a comment from a counselor or advisor.    

Basic Overload FAQs

Do students have to see a counselor/advisor first?

Yes. We want to make sure students have discussed this with a counselor/advisor
first and that they understand the pros and cons.

What if I do not support the student’s request for overload?

Please, please, please state that in Banner and/or Starfish. It is okay for you to share
your concerns (or support) with the student. Either way, they have the right to submit
a request, but that information is helpful in the decision making process.

Can a student or counselor/advisor just contact your office directly for this?

No. We have the referrals going through Starfish and Maxient to track requests, but
also keep the process consistent at each campus.

How long does it take to process requests?
Between 3 to 5 business days.

If you have other questions, feel free to contact the Dean’s Office.

Regards,

Mr. Marcus E. Peanort  |  Associate Dean of Student Affairs

Germantown Campus  |  20200 Observation Drive, SA139  |  Germantown, MD 20876

240.567.1993 office  |  240.567.7775 fax

Summer 2017 - AELP Redesign Credit Overload Exception

Please see the email below.  Since the AELP courses will phase out this summer, so some students may elect to take 2 classes in one or both summer sessions, exceeding the maximum academic load.  For those students requesting this exception, please refer those students to the AELP department chairs or designees.  AELP department chairs or designees will email their campus registrars to increase the max hours for our students this summer. They will copy Ernest on the emails.

If you have any questions, please follow-up with the AELP chairs.  

NEW Online Academic Overload Process & Form

I hope that this email finds you well.  With summer registration underway and fall registration ramping up, I wanted to update you all on the NEW online process for students requesting to exceed the maximum academic load or what we’ve called Academic Overload.  This process is set up to mirror that of the Academic Suspension Appeal, but I’ll break down the process in a moment.  This request is essentially an appeal of Academic Regulation 9.63.  In short,

·         The maximum load in a fall or spring semester is 18 hours.  Counseling faculty can approve students to take 19 to 21 hours.  Students who would like 22+ hours need to seek permission from the Office of the Dean of Student Affairs. 

·         The maximum load in one summer session is 7 hours or a total of 10 hours in overlapping summer sessions.  Students who would like to take 8+ hours need to seek permission from the Office of the Dean of Student Affairs. 

·         The maximum load in a winter session is 4 hours.  Students who would like to take 5+ hours need to seek permission from the Office of the Dean of Student Affairs.    

Ideally, a student meets with a counselor for academic planning and if the student would like to exceed the maximum academic load they would have that conversation and a referral would be made in Starfish; see attached.  It would be helpful if counseling faculty would provide any comments in support or disapproval of the student’s request in Starfish.  That information would assist the deans and associate deans in the decision making process.  The Starfish referral triggers an email to the student with a link to the online form:  https://cm.maxient.com/reportingform.php?MontgomeryCollege&layout_id=5; see attached.  Again, this mirrors the Academic Suspension Appeal.  The student would complete the form, including when they met with a counselor, the semester in which they are requesting academic overload, a statement explaining the basis for the request and any supporting documentation (e.g., non-MC transcript, Academic Plan, etc.).  The campus the student selects determines how the appeal will be routed through Maxient. 

As you know, the deans updated AR 9.63 and that was sent to Academic Regs, was tweaked some and finally approved.  It is my understanding that the approved changes (see below) are with Dr. Rai’s office.  At the moment the online form reflects the language of AR 9.63 as it is currently available online, with some edits noted with brackets [ ] to make it somewhat consistent.  Hopefully once approved by Dr. Rai’s office I can quickly edit the form, which is the beauty of an online form.  Moreover, hopefully this makes the process easier for all involved, but also aides in tracking these requests.   

Please share this information with counselors and anyone else you think should be in the know.  If you have any questions, please let me know. 

Regards,

Marcus

****

9.63 Academic Load (Clean version)

A.      Students in good academic standing may enroll for up to 18 billing hours in a fall or spring semester.  Students who wish to take more than 18 billing hours but less than 22 billing hours must obtain permission through the Counseling and Advising Office or the Office or the Dean of Student Affairs.  Students who wish to take 22 or more billing hours during a fall or spring semester may only receive permission from the Office of the Deans of Student Affairs.

B.      Students in good academic standing may enroll for up to 7 billing hours in one summer session or a total of 10 billing hours in overlapping summer sessions.  Students who wish to take more than 7 billing hours during a summer session or more than 10 billing hours in overlapping sessions may only receive permission from the Office of the Dean of Student Affairs.

C.      Students may enroll for up to 4 billing hours during a winter session.  Students who wish to take more than 4 billing hours during a winter session may only receive permission from the Office of the Dean of Student Affairs.

Mr. Marcus E. Peanort  |  Associate Dean
Germantown Campus Student Affairs

20200 Observation Drive, SA139  |  Germantown, MD 20876

240.567.1993 office  |  240.567.7775 fax