Admissions Letter - NSO/Haven

Welcome to Montgomery College! We are excited to accept you as one of our students. Whether you seek a degree, certificate, or transfer program or plan to enroll purely for personal enrichment, you are now a member of a nationally recognized community college.

Your Montgomery College student ID number is «ID». 

Make a note of this ID number; you will need it in the Office of Admissions and Records, Counseling and Advising, computer labs, library, to initially Claim Your Account in My MC, and when communicating with faculty and staff.

Your Montgomery College student e-mail address is «MC_EMAIL». 

This is your official College e-mail address.  You are expected to check this e-mail on a daily basis for important information from various College offices and departments. If you need help with your e-mail, call 240-567-5000, choose option 1 for English, and then option 2 for MyMC.

Your current tuition and fee rate* is «STU_RES_DESC». 

For information about your tuition and fee status, to request a review of your status, to update your personal information, or to apply under the Maryland Dream Act, please visit the Office of Admissions at the campus you plan to attend, or call 240-567-5000 for further guidance.

Your next steps:

·         Go to www.montgomerycollege.edu and click on the “MyMC” icon at the top of the homepage. My MC is where you will register and pay for classes, and engage in the financial aid process.

·         In order to use My MC and other Montgomery College computer applications, you will first need to Claim Your Account using your My MC ID, «MYMC_ID» and the student ID number provided above.

·         Click on the Claim Your Account link at the top of the My MC homepage and follow the instructions provided on the Claim Your Account page.

·         You will be asked to create a My MC password and set up security questions so that you can manage your My MC password in the future.

·         You will have 90 days from the date of this letter to complete this step. If you need help at any time, click the HELP link on the Claim Your Account page or contact the IT Service Desk at 240-567-7222.

·         Complete the Advising Questionnaire available at My MC. Click the Starfish icon to access and complete the questionnaire.  Your responses will be used to shape your path to completion and support success at Montgomery College and is required before you will be eligible to register for courses.

·         Promptly complete any remaining placement test requirements. Most courses require that you demonstrate skill levels in English, reading, and/or mathematics prior to registration.  Unless you are exempt from placement testing, you are required to take the Accuplacer placement test. Check the website for test information, study resources, and schedules at www.montgomerycollege.edu/assessmentcenters.

·         Attend Mandatory Academic Orientation.  Academic Orientation (MAP, IMAP, E-MAP or E-IMAP) will educate you on how assessment scores and/or SAT scores are used and how to select courses and register for classes. You will also learn about academic resources and support services and will receive further information after these sessions.

·         Attend Mandatory New Student Orientation.  New Student Orientation is designed to introduce you to the campus and college life.  We offer two convenient options.  In- person sessions are offered at each campus. If your schedule cannot accommodate any of those options, we offer an online session. The schedules for in-person sessions and the online orientation are available at www.montgomerycollege.edu/fye.  New Student Orientation attendance is fundamental to your success and is mandatory before you will be eligible to register for courses.

·         Mandatory Haven – Understanding Sexual Assault Training - The Haven Understanding Sexual Assault module is an interactive, online program designed to inform students about the critical issues of sexual assault, relationship violence, and stalking, which impact countless college students across the country. This is a required online training program for all students:  Access Haven through the following link, http://www.everfi.com/register, use Registration ID: 851f9207, click I’m a student, and proceed through the account, profile, and setup.

For information on how to start smart at Montgomery College and to get information about assessment testing, exemptions from placement testing, registration, payment deadlines, etc., please refer to the START SMART: Steps for Enrollment enclosure

If you have any other questions, contact our Response Center at response@montgomerycollege.edu or 240-567-5000 or check the College website at www.montgomerycollege.edu.

We are happy you chose Montgomery College and wish you every success during your enrollment.

Sincerely,

  S

  Melissa F. Gregory

  Chief Enrollment Services and Financial Aid Officer

*The College reserves the right to change tuition and fees at any time at the discretion of the Board of Trustees.

ID Card Processing at the Rockville Campus

Rockville Students, Faculty and Staff:

Student ID cards are now processed by the Office of Student Life.  The Office of Student Life is located in Room 005, lower level of the Campus Center.  

Over the summer, ID card processing will be available 8:30 a.m. to 5:00 p.m. Monday through Friday. Peak period hours for fall and spring semesters will be advertised prior to the beginning of each semester.

Students must obtain a current validation sticker prior to having an ID card processed. Validation stickers must be obtained from the Welcome Center (South Campus Instruction Building, Room 101) or Admissions & Records (Student Services Building).  To avoid multiple trips, we advise students to not come to the Office of Student Life without the documentation listed below:

·         Current validation sticker (from Welcome Center or Admissions & Records)

·         Current bill schedule

·         Photo ID (valid driver’s license, passport, green card, military ID or government issued ID)

Information on the Collegewide ID card process will be distributed in the near future.

Ernest Cartledge

Assistant Director of Enrollment Services and College Registrar

Montgomery College

Ph: 240-567-7991

Fax: 240-567-5104

New Process for Late Registration Fee Assessment

MONTGOMERY COLLEGE

Office of Enrollment Services

January 6, 2014

MEMORANDUM

To:                   College Community

From:               Ernest Cartledge, Assistant Director of Enrollment Services and College Registrar

Subject:           New Process for Late Registration Fee Assessment

Currently, students are assessed a late registration fee, in person or on line, as of the date the semester begins, and not as of the start date of their classes. As of Winter 2014, late registration fees will be assessed when students register for the first time in a semester on or after the first day their classes begin. 

This new process ensures that students are not charged a late registration fee when they register for classes that have not yet begun.

Please contact me at ernest.cartledge@montgomerycollege.edu or 240-567-7991 if you have any questions or concerns about the new process.

Graduation Application Dates

Update provided by Melissa Gregory on 12/4/13

The Board of Trustees requested submission of resolutions of expected graduates for fall, spring, and summer prior to the end of those terms.  The Board now pre-approves the list of graduates for each term.

To submit the list of expected graduates to the Board on time, it was necessary to change the deadlines for graduation applications. The deadlines will change as of summer 2014 – see below:

Fall:                      June 2 – October 1

Spring:                October 2 –March 1

Summer:              March 2 –June 1

The spring deadline will not change, so there won’t be any disruption for students.  However, there will be no exceptions to the deadlines.  If a student’s name is not on the pre-approval list that goes to the Board of Trustees, the student cannot graduate in that term.  In the past the graduation coordinators used their own discretion regarding exceptions on late graduation applications.  That is no longer possible. 

The deadlines have been changed on our forms, on the web, and in the online catalog.  Let Melissa Gregory know if you run across any place that has been missed.

Fall 2013 Updates from the Registrars

Update provided by Ernest Cartledge on 8/26/13

If you have questions for your Campus Director of Enrollment Services and Assistant Registrar, please contact by email:

·        Takoma Park/Silver Spring- Marjorie.Davis@montgomerycollege.edu

·        Germantown- Sandra.Clark@montgomerycollege.edu

·        Rockville- Eunice.Akitobi@montgomerycollege.edu

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Fall 2013 Registration:

·         All students are required to register online.

·         It’s essential that all necessary overrides are entered into Banner (PERMIT workflow) to allow students to register without barriers. Please follow departmental guidelines.

·         Students who may register in person: Early Placement, Underage, Student Athletes

·         Increase in credit hours should be noted in SPACMNT (a paper form should not be filled out).

·         Admissions and Records will not accept overrides on the add/drop form until the first day a class meets.

·         Waitlists will be cleared at 11 p.m. the day of the first class meeting.  If you want a copy of the waitlist, be sure to print a copy of it before 11 p.m. 

You can find additional updates and changes on our Resources for Faculty and Staff web page: 

·        Important Dates and Deadlines

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Check your class rosters

·        Once a course begins, students are required to seek written faculty permission to register

·        Students are dropped for non-payment AFTER classes begin: August 29, September 5, and 12 at 6 a.m.

·        To avoid unregistered students in your class, print a new roster after 8 a.m. on each one of these dates

·        Check for students who are registered as “Audit”. If student wants to register as “Credit”, he or she must do so immediately (Schedule Change form attached).

If you are adding students to your class after 20% of class meetings, registration will require  additional signed permission from the Academic Dean.

*****************************************************************

Submitting Grades and Verifying Attendance

All original grade entries must be submitted through My MC. 

·        LDA reporting is required for all U and F grades.  Last Date of Attendance (LDA) reporting is a required measure to ensure the College’s compliance with Federal Title IV funding (financial aid) regulations.   LDA should not be entered prior to reporting final grades, should not be used in the midterm grade field, and should not be reported for any grade other than U or F. All of these uses lead to difficulty submitting final grades.

·        NA should be used to report students who never attended your course.  Use of the NA placeholder is limited to the midterm grade roster  and should be used prior to 20% of class meetings to meet the Federal guidelines.  You will notice that once you report an NA for a student who has never attended your course, the student will be dropped from your class roster within 2-3 business days.  If you miss the 20% deadline, you will have to drop the student with a “W” (form attached). If you do not drop the student or the student doesn’t drop themselves, you should give the student an “F” at the end of the semester. Do not use “NA” as a final grade.

·        Midterm Grades due October 18, 2013

·        If you need to submit a grade change, we recommend sending an e-mail from your MC e-mail address to the appropriate campus for processing.  The e-mails should contain the CRN, subject code, course number, semester, student name, M-number, old grade and new grade: 

o   Germantown: GermantownGrades@montgomerycollege.edu

o   Rockville:  RockvilleGrades@montgomerycollege.edu

o   Takoma Park/Silver Spring:  TPSSGrades@montgomerycollege.edu

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 Use of “I” Grade

It is imperative that “I” grades are not used as place holders for students who do not attend or have stopped attending class. You may access the “I” form at top of Final Grade Roster on MyMC (form also attached).

9.411     "Incomplete" Grade

A.    Normally, the use of an "I" grade is limited to bona fide emergency situations that occur at the end of a semester and that prevent students from completing all course requirements in a timely fashion to meet the final grade submission requirements of the Office of Admissions and Records.

B.    Given the emergency nature of the situation, either the instructor or the student in consultation with the instructor may initiate the request for an "I" grade. It is the responsibility of the instructor to specify the exact work to be completed to meet course requirements. The instructor and the student should hold a reasonable expectation that course requirements can be completed in accordance with C below.

C.    When the grade of "I" is recorded, the course work must be completed within the four weeks following the beginning of the next full semester unless the instructor notifies the Office of Admissions and Records that an extension has been granted by filing the appropriate form.

D.    The instructor may extend the completion date of any course by filing the appropriate form with the Office of Admissions and Records specifying the new date of completion. This date cannot be extended beyond the end of the next full semester following the award of the "I" grade

E.    The Office of Admissions and Records will record the grade as assigned by the instructor. If no grade is received by the specified date in either C or D above, a grade of "F" will be recorded.

F.  In accordance with AR 9.463, the grade of "I" will not be included in the cumulative quality point average. Quality point averages will be computed for all students without regard to (an) "I" grade(s).

Student Privacy [FERPA] Resources

Have you completed the FERPA training? If not, please log in to MyMC today and complete the FERPA video and quiz. The FERPA training is accessible under the Employees tab (see Online training for Student Record Privacy).

·        www.montgomerycollege.edu/ferpa

·        FERPA Policy: 2013-14 Academic Catalog p. 59, “Student Cumulative Records”

·        www.montgomerycollege.edu/verified/pnp/41003.doc

·        Questions?  E-mail FERPA@montgomerycollege.edu

Ernest Cartledge

Assistant Director of Enrollment Services and College Registrar

Ph: 240-567-7991

Fax: 240-567-5104

Spring 2013 Registrar Updates and Reminders!!

Students who may register in person: Early Placement, Underage, Student Athletes

Increase in credit hours should be noted in SPACMNT (a paper form should not be filled out).

Admissions and Records will not accept overrides on the add/drop form until the first day a class meets.

Waitlists will be cleared at 11 p.m. the day of the first class meeting. If you want a copy of the waitlist, be sure to print a copy of it before 11 p.m.

International Transcript Evaluations

As of January 1, 2013, our office only accepts foreign transcript evaluations from WES and ACCRAO.  These two agencies have been very reliable in providing valid evaluations. Please send any questions to the College Registrar.

Maryland Dream Act Info

To qualify for the MD Dream Act a student must have:

Attended a Maryland high school for at least three years, starting no earlier than the 2005 –2006 school year
Graduated from a Maryland high school or received a GED, no earlier than the 2007–2008 school year
Registered at a Maryland community college within four years of high school graduation or receiving a GED

Information Sessions will be held:
Monday, January 7, 2013, from 7 to 9 pm

Sciences and Applied Studies Building (SA), Room 162
Germantown Campus

Thursday, January 10, 2013, from 7 to 9 pm
Theatre Arts Arena
Rockville Campus

Monday, January 14, 2013, from 7 to 9 pm
Student Services Building (ST), Room 203
Takoma Park/Silver Spring Campus

For complete information see website:
http://cms.montgomerycollege.edu/edu/department.aspx?id=47731

Winter and Spring 2013 Payment Deadlines

Winter 2013 Payment Deadlines and Information:
December 13 @6am, unpaid delete
January 3 @6am, unpaid delete

*Payment due at time of registration on or after January 3, $50 late registration fee in effect and $10 schedule change fee begins.


Spring 2013 Payment Deadlines and Information:
January 10 @6am, unpaid delete

January 17 @6am, unpaid delete

January 24 @6am, unpaid delete

*January 28 begins $50 late registration fee
January 31 @6am, unpaid delete

February 7 @6am, unpaid delete

*February 4 begins $10 schedule change fee
February 14 @6am, unpaid delete



Download charts from the website: http://cms.montgomerycollege.edu/edu/department2.aspx?id=20117

Searching for late starting classes!

Neat tip to help advise students who are looking for late starting classes!

Students using the advanced search function to look for late starting classes can include the “part of term ” feature to narrow down options.

Part of Term Dates for Spring 2013
Full Term
[15 wks (14+finals)] Jan. 28, 2013 - May 19, 2013
First Half of Term
(7 wks) Jan. 28, 2013 - March 17, 2013
Second Half of Term
(7 wks) March 25, 2013 - May 12, 2013
First Third of Term
(5 wks) Jan. 28, 2013-Mar. 3, 2013
Second Third of Term
(5 wks) Mar. 4, 2013 - Apr. 14, 2013
Third Third of Term
(5 wks) Apr. 15, 2013-May 19, 2013
Week 2 Starts
(Late Start) Feb. 4, 2013 - May 19, 2013
Week 3 Starts
(Late Late Start) Feb. 11, 2013 - May 19, 2013
Week 4 Starts
(Late Late Late Start) Feb. 18, 2013 - May 19, 2013

High School Transcripts

Admissions now requires all new students to submit an official copy of their High School Transcripts. If they are not able to do this then they must petition the Campus Registrar, Marjorie Davis. Students who graduated from high school outside the US must have their transcript evaluated by an outside agency. The complete Admissions FAQ regarding high school transcripts is posted on the H drive.

AP score reminder

Hi all,

Remember if students come in with unofficial AP scores you can see the list of MC course equivalencies here: http://cms.montgomerycollege.edu/edu/department2.aspx?id=15634

However, remember that the way AP scores translate into courses at MC is not necessarily the same as the way that they will transfer University of Maryland you can see their list here: http://www.tce.umd.edu/apchart.html

Audit to Credit Reminder

Remember if a student accidentally registers for a course under audit they must change this prior to the 20% deadline in order to avoid having to complete an academic appeal.

To change from audit to credit students need to bring a paper registration form to their professor, check the correct box and sign under instructor permission. The student must then hand in to admissions.

I grade procedure

In the event that you submit an “I” at the end of the semester, you will need to complete the Incomplete Form and submit to Admissions and Records within 2 weeks after final grades are due.

The "I" grade contract can be found in the h drive under "fillable forms" "Student forms"

If you have questions contact the Registrar.

FAUV035 and 055 Reminder

FAUV 035 will overide EN/RD assessment level
*Proof of C or better in EN comp course of 100 or higher
FAUV 055 will override all assessment levels
*Proof of prior degree

Student can show Admissions an unofficial transcript from an accredited US college or university. The AEM staff member will sign, date, scan into the system and it and give it back to the student (in case they need a pre-req override for something else).

Students can also print out an unofficial transcript in front of a counselor or AEM staff person. The person who witnesses this will sign, date and then send to Admissions for appropriate FAUV code to be input.

In SOATEST, the FAUV line applies to ELAP students only in one case.  FAUV 025 means the student is exempt from ELAS classes – no ELAS970, 980, or 990 required. It’s not an exemption from ELAI990 though!  

SAT scores and Admissions

In case you were not aware of this:

As long as the student prints out a copy of their SAT scores from the college board website in the presence of a counselor, the counselor can sign it and submit to the admissions office. This score will go into Banner same day.

This will save a lot of time putting in specific overrides for classes when students meet SAT cut offs of 550 or higher.

Winter and Spring 2013 Registration

Winter 2013:
viewable October 22
Regristration Monday November 5th

Spring 2013:
viewable October 29

Regristration Monday November 12th

To view other dates and deadlines go to www.montgomerycollege.edu/register

multiple degree regulation

New regulation to keep in mind when advising:

9.3011 Limiting Multiple Degrees

Any Montgomery College student who already has earned an associate’s degree at the College must earn at least fifteen additional credits beyond the first degree and meet all other graduation requirements in order to be eligible for another degree.

The 15 additional credits must apply to the second degree.  This means no more Business + International Business, nor two Engineering degrees….  And if a student wants to do General Studies and then later complete another, more focused degree, s/he will need 15 credits specific to that second degree.  (This regulation was required by MHEC).

 

The graduation coordinators are already screening for this.

Waitlist Reminder

The last date to get on a waitlist is 11:59pm the day before the course begins.

Before the start of classes: You have 48 hours* to login to your My MC account and change your registration status from "Waitlist" to "Registered Web" for that course.  *One week before the start of classes, you will be given 24 hours to login to My MC and register. You must add the class before its first meeting or you may be denied approval to join by the instructor: if it is the day the course begins, bring your waitlist notification and a Registration/Schedule Change form to the Office of Admissions and Records.

Payment Deadlines for Winter 2011 and Spring 2012

Winter Payment Deadlines:
December 15
January 5

Spring Payment Deadlines:
January 12
January 19
January 26
February 2
February 9

Upaid registrations will be delted at 7am on the dates above.