Academic Regs Update - Re: Article 7 - Academic Standing

Last academic year the Academic Regulations and Standards Committee made recommendations to update Article 7 – Academic Standing (pg. 30).  In particular, the recommended changes were to move from “attempted hours” to “accumulated Grade Point Average (GPA) hours” in determining academic standing for Academic Alert, Academic Restriction, and Academic Suspension in particular.  The hope is that this change will help address the challenge we have had with transfer, AELP, and other students needing their academic standing reviewed and updated.  This change was approved by the President’s Executive Cabinet (PEC) over the summer and will be in place for students starting this fall.  Meaning, students enrolled in the fall and thereafter are subject to this change.  The SIS Team plans to have this updated in Banner very soon.  Please see below for the changes, which are highlighted in yellow. 

With the use of GPA Hours in determining academic standing, the Academic Regulations and Standards Committee also updated Academic Regulation (AR) 6.7 – Grade Point Averages (GPA).  In that section GPA Hours are defined as well as what goes into computing the GPA is better described.   

Lastly, the SIS Team will implement a new academic standing code in Banner – “GS” for Good Standing – to correspond with “AA” for Academic Alert, “AR” for Academic Restriction, and “AS” for Academic Suspension.  The old Good Standing code, “00”, will be repurposed for “No Standing” for use with new students. 

	Current Regulation – AY 2021-22	Previous Regulation – AY 2020-21 and before
Good Academic Standing	To remain in good academic standing, all students must maintain a minimum cumulative grade point average of 2.0.	To remain in good academic standing, all students must maintain a minimum cumulative grade point average of 2.0.
Academic Alert	A student who has accumulated at least one Grade Point Average (GPA) hour, has a cumulative grade point average below 2.0, and is not on academic restriction or suspension is on academic alert.	A student who has attempted at least one credit and has a cumulative grade point average below 2.0 and is not on academic restriction or suspension is on academic alert.
Academic Restriction	Students who have accumulated at least 12 Grade Point Average (GPA) hours with a cumulative GPA below 1.75 will be placed on academic restriction	Students who have attempted at least 12 credits with a cumulative GPA below 1.75 will be placed on academic restriction
Academic Suspension	Students who have accumulated at least 30 Grade Point Average (GPA) hours and whose GPA falls below 1.25 will be placed on academic suspension.	Students who have attempted at least 30 credits and whose GPA falls below 1.25 will be placed on academic suspension.

 

 

Approved Regulations on Registration Recommendations and Overload

 New Version Approved by Pec as of November 9, 2020

https://www.montgomerycollege.edu/_documents/policies-and-procedures/academic-regulations.pdf 

Recommended Version with edits: (edits in red) 

4.1 – Full-Time, Half-Time, and Less Than Half-Time Enrollment                                                                         

A. Full-Time Enrollment

A full-time student is a student one who is enrolled for in 12 or more credit hours or their equivalent in a given semester. to include any combination of 7-week courses, 15-week courses, or courses offered over any part of a full 15-week semester.

For summer, a full-time student is a student one who is enrolled for in 12 or more credit hours, in across summer sessions. I and/or II. 

Students who plan to enroll full-time are strongly advised to consult with designated counselors or academic program advisors for review of all course registration.

B. Half-Time Enrollment

A half-time student is a student one who is enrolled for in at least 6 but no more than 11 but fewer than 12 credit hours, or their equivalent in a given semester. to include any combination of 7- week courses, 15-week courses, or courses offered over any part of a full, 15-week semester.

For summer, a half-time student is a student one who is enrolled for in 6 to but no more than 11 but fewer than 12 credit hours in across summer sessions. I and/or II.

Students who plan to enroll in less than half-time are strongly advised to consult with designated counselors or academic program advisors for review of all course registration. 

C. Less than Half-Time Enrollment

A less than half-time student is a student one who is enrolled for less in fewer than 6 credit hours or their equivalent in a given semester., to include any combination of 7-week and 15-week courses, or courses offered over any part of a full, 15-week semester.

For summer, a less than halftime student is a student one who is enrolled in a total of less fewer than 6 credit hours across in summer sessions. I and/or II. 

Students who plan to enroll less than half-time are strongly advised to consult with designated counselors or academic program advisors for review of all course registration.

4.4 – Academic Coursework Load  

A.     Maximum Load in Fall and Spring Semesters including Overlapping Sessions

Students who are not on Academic Restriction (AR 7.3) or Academic Suspension (AR 7.4) may not enroll in no for more than 18 credit hours in one semester except by permission of their academic advisor and the Dean of Student Affairs or designee. across any overlapping parts of term within a fall or spring semester (See AR 4.1).  Exceptions may be made for students in Good Academic Standing (AR 7.1) seeking to enroll in more than 18 credit hours but fewer than 22 credit hours with the permission of the academic program advisor, counselor, or the Dean of Student Affairs. Students in Good Academic Standing seeking to enroll in 22 credit hours or more may request permission from the Dean of Student Affairs.

B.      Maximum Load in Summer Sessions including Overlapping Sessions

Students who are not on Academic Restriction (AR 7.3) or Academic Suspension (AR 7.4) may not enroll in no more than 7 credit hours or equivalent in one summer session or 10 credit hours or equivalent in overlapping summer sessions. Exceptions to this regulation may be made for students in Good Academic Standing (AR 7.1) with the permission of the academic advisor or the Dean of Student Affairs or designee. 

C.     Maximum Load in Winter Sessions including Overlapping Sessions

Students who are not on Academic Suspension (AR 7.4) may not enroll in no more than 4 credit hours or equivalent in during one winter session, not to exceed 8 credit hours across winter sessions.  Exceptions to this regulation may be made for students in Good Academic Standing (AR 7.1) with the permission of the academic program advisor or the Dean of Student Affairs or designee.

 

During remote operations, students may enroll in no more than 6 credit hours in the five-week, extended winter session. Exceptions may be made for students in Good Academic Standing (AR 7.1) with the permission of the academic program advisor or the Dean of Student Affairs or designee.

New Version Approved by Pec as of November 9, 2020

 

4.1 – Full-Time, Half-Time, and Less Than Half-Time Enrollment                                                                                                                 

A. Full-Time Enrollment

A full-time student is one who is enrolled in 12 or more credit hours to include any combination of 7-week courses, 15-week courses, or courses offered over any part of a full 15-week semester.

For summer, a full-time student is one who is enrolled in 12 or more credit hours across summer sessions.  

Students who plan to enroll full-time are strongly advised to consult with designated counselors or academic program advisors for review of all course registration. 

B. Half-Time Enrollment

A half-time student is one who is enrolled in at least 6 but fewer than 12 credit hours to include any combination of 7- week courses, 15-week courses, or courses offered over any part of a full, 15-week semester.

For summer, a half-time student is one who is enrolled in 6 but fewer than 12 credit hours across summer sessions.

Students who plan to enroll in less than half-time are strongly advised to consult with designated counselors or academic program advisors for review of all course registration.

C. Less than Half-Time Enrollment

A less than half-time student is one who is enrolled in fewer than 6 credit hours, to include any combination of 7-week course, 15-week courses, or courses offered over any part of a full, 15-week semester.

For summer, a less than halftime student is a student who is enrolled in fewer than 6 credit hours across summer sessions.

Students who plan to enroll less than half-time are strongly advised to consult with designated counselors or academic program advisors for review of all course registration.

4.4   – Academic Coursework Load  

A.     Maximum Load in Fall and Spring Semesters including Overlapping Sessions

Students who are not on Academic Restriction (AR 7.3) or Academic Suspension (AR 7.4) may enroll in no more than 18 credit hours in one semester across any overlapping parts of term within a fall or spring semester (See AR 4.1).  Exceptions may be made for students in Good Academic Standing (AR 7.1) seeking to enroll in more than 18 credit hours but less than 22 credit hours with the permission of the academic program advisor, counselor, or the Dean of Student Affairs.  Students in Good Academic Standing seeking to enroll in 22 credit hours or more may request permission from the Dean of Student Affairs.

B.      Maximum Load in Summer Sessions including Overlapping Sessions

Students who are not on Academic Restriction (AR 7.3) or Academic Suspension (AR 7.4) may enroll in no more than 7 credit hours in one summer session or 10 credit hours in overlapping summer sessions. Exceptions may be made for students in Good Academic Standing (AR 7.1) with the permission of the Dean of Student Affairs. 

C.     Maximum Load in Winter Sessions including Overlapping Sessions

Students who are not on Academic Suspension (AR 7.4) may enroll in no more than 4 credit hours during one winter session, not to exceed 8 credit hours across winter sessions.  Exceptions may be made for students in Good Academic Standing (AR 7.1) with the permission of Dean of Student Affairs.

 

During remote operations, students may enroll in no more than 6 hours in the 5-week, extended winter session. Exceptions may be made for students in Good Academic Standing (AR 7.1) with the permission of the Dean of Student Affairs.

Updated Regs - Dean's List and Graduation

Good morning Counseling Discipline,

I hope you all are well!  As you work with students and prepare for STSU courses, Norma and I wanted to remind you all of changes to the both the Dean’s List (AR 6.8) and Graduation with Honors (AR 8.5) that started with the 2020-21 academic year.  The full Regulations are updated in P&P, but I’ve pasted them below: 

·         Honors - Dean's List Eligibility:  To be eligible for the Dean's List a student must have a semester grade point average of 3.50 or higher and earn six or more credit hours, excluding developmental, academic courses for non-native speakers of English, and noncredit courses. The Dean’s List designation is indicated on the academic transcript.

·         Graduation with Honors:  A candidate for graduation whose final cumulative grade point average is 3.50 or higher will graduate "with honors." The honors designation is indicated on the academic transcript.

In addition, these changes have been reflected in the online catalog.  The graphic below is courtesy of Veronica Banh.

Be well!

Marcus

Title IX

Over 85 schools are currently under investigation by the Department of Education Office of Civil Rights (OCR) for Title IX violations. This is one of the most active areas of enforcement in higher education today. You may think of Title IX as gender equity in Athletics, which it is, but it covers much more. Title IX, of the Education Amendments of 1972, prohibits discrimination on the basis of
gender (sex) in educational institutions, which receive federal financial assistance. Title IX prohibited conduct includes sexual harassment, sexual assault, sexual misconduct, relationship (dating) violence, and stalking.

Several Dear Colleague Letters (DCL) and communications have been sent from OCR to Colleges outlining expectations for Title IX compliance. The expectations for institutions of higher education
have greatly increased. On April 4, 2011 a DCL was sent to educational institutions outlining responsibilities with regard to student‐on-student reports of sexual harassment, sexual assault, sexual misconduct, relationship (dating) violence, and stalking. The DCL states, “If a school knows or reasonably should know about student -‐on-‐student harassment that creates a hostile environment, Title IX requires the school to take immediate action to eliminate the harassment, prevent its recurrence, and address its effects.”

On April 29, 2014, the Department of Education issued a follow up communication, which includes questions and answers on Title IX and sexual violence, http://www2.ed.gov/ about/offices/list/ocr/docs/qa-201404-title-ix.pdf. Additionally, in April 2014 the White House issued its first report of the task force to protect students from sexual assault. Montgomery College is committed to the prevention and protection from discrimination based on sex. Christopher Moy, has been designated the Title IX Coordinator, and any instance of notice regarding sexual misconduct/harassment must be reported to the Title IX Coordinator.

If you have any questions, please do not hesitate to contact Christopher Moy at christopher.moy@
montgomerycollege.edu.

Regulation regarding limiting multiple majors

This is the official word from Dr. Pearl:



The regulation takes effect in the fall of 2013. This student should be allowed to graduate under the rules in place when this academic year started. *

It will be required that students must complete a minimum of 75 credits in order to obtain degree for both majors. There is no appeal process for this request.

*This came from an email sent to Eunice Akitobi from a parent whose son wants to receive degrees in both Business and International Business.

In other words, for this semester and summer 2013, students will be able to apply for more than one degree without requiring an extra 15 credits for the second degree. Beginning fall 2013, a student will need a minimum of 15 additional credits specific to the new major to get a second degree, whether the degrees are to be awarded simultaneously or one after the other.

The less similar the degrees are, the easier it should be for the student to be able to pursue both of them.

For example, the Engineering degrees are all very similar, so that won’t work. However, Business and Accounting have enough differences that a student should be allowed to receive degrees in both.

I know that there was a question from the Education department about this; I think that would fall into a “special considerations” category, say, if someone wants to pursue both Early Childhood and Elementary AAT degrees. That would require a petition; I believe to Dr. Pearl.

New Academic Reg/General Studies

I want to update everyone on some Academic Regulations that were passed last year, and are already in the P&P.
9.823 Class Attendance
Faculty are required to report students who have never attended their courses by use of the “NA” (Never Attended) placeholder. The “NA” should be reported on Banner Web no later than three business days before the twenty percent benchmark for dropping courses. The “NA” should be reported in the space used for midterm grades. For summer and winter courses, the “NA” should be reported during the first two days of class.

9.3011 Limiting Multiple Degrees

Any Montgomery College student who already has earned an associate’s degree at the College must earn at least fifteen additional credits beyond the first degree and meet all other graduation requirements in order to be eligible for another degree.
The 15 additional credits must apply to the second degree. This means no more Business + International Business, nor two Engineering degrees…. And if a student wants to do General Studies and then later complete another, more focused degree, s/he will need 15 credits specific to that second degree. (This regulation was required by MHEC).

9.411 Incomplete Notification Form

Incomplete grades are exceptional marks given to students who have attended the vast majority of a course and who are doing satisfactory work but, for circumstances beyond their control, are unable to complete a small portion of the course work. The instructor will provide students with incomplete forms stipulating work to be done by a certain date, usually by the fourth week of the following fall or spring semester. Every student should receive an incomplete form if an “I” grade is warranted.

The incomplete form is available at the final grade worksheet in My MC. Upon completion of this form, a copy will be sent to the faculty member, the student, and the Office of Admissions and Records for inclusion in the student’s record. Forms must be completed within two weeks of the grade submission deadline. Failure to fulfill the terms of the form will lead to conversion of the “I’ grade to a failure.

The instructors are afforded access to “I” grades they have assigned and both students and instructors are e‐mailed about the original arrangement and are warned as deadlines approach.

When the grade of “I” is recorded, the course work must be completed within the four weeks following the beginning of the next full semester, unless the instructor notifies the Office of Admissions and Records that an extension has been granted.

Incompletes may not be given as midterm grades. In addition, the reason for assigning an incomplete must be validated by using the incomplete form.

Karissa (Chair of Academic Regulations Committee)