Update provided by Ernest Cartledge on 8/26/13
If you have questions for
your Campus Director of Enrollment Services
and Assistant Registrar, please contact by email:
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Fall 2013
Registration:
·
All
students are required to register online.
·
It’s
essential that all necessary overrides are entered into Banner (PERMIT
workflow) to allow
students to register without barriers. Please follow
departmental guidelines.
·
Students
who may register in person: Early Placement, Underage, Student Athletes
·
Increase
in credit hours should be noted in SPACMNT (a paper form should not be filled
out).
·
Admissions
and Records will not accept overrides on the add/drop form until
the first day a class meets.
·
Waitlists
will be cleared at 11 p.m. the day of the first class meeting. If
you want a copy of the waitlist, be sure to print a copy of it before 11
p.m.
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Check your
class rosters
·
Once a course
begins, students are required to seek written faculty permission to register
·
Students are
dropped for non-payment AFTER classes begin: August 29, September 5, and 12 at
6 a.m.
·
To avoid
unregistered students in your class, print a new roster after 8 a.m. on
each one of these dates
·
Check for
students who are registered as “Audit”. If student wants to register as
“Credit”, he or she must do so immediately (Schedule Change form attached).
If you are adding
students to your class after 20% of class meetings, registration will
require additional signed permission from the Academic Dean.
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Submitting
Grades and Verifying Attendance
All original grade entries must be
submitted through My MC.
·
LDA
reporting is required for all U and F grades. Last Date of
Attendance (LDA) reporting is a required measure to
ensure the College’s compliance with Federal Title IV funding (financial aid)
regulations. LDA should not be entered prior to reporting final
grades, should not be used in the midterm grade field, and should not be
reported for any grade other than U or F. All of these uses lead to difficulty submitting final grades.
·
NA
should be used to report students who never attended your course. Use of the NA placeholder is limited to the midterm grade
roster and should be used prior to 20% of class meetings to meet the
Federal guidelines. You will notice that once you report an NA for a
student who has never attended your course, the student will be dropped from
your class roster within 2-3 business
days. If you miss the 20% deadline, you will
have to drop the student with a “W” (form attached). If you do not drop the
student or the student doesn’t drop themselves, you should give the student an
“F” at the end of the semester. Do not use
“NA” as a final grade.
·
Midterm Grades due October 18, 2013
·
If
you need to submit a grade change, we recommend sending an e-mail from your MC
e-mail address to the
appropriate campus for processing. The e-mails should contain the CRN, subject code, course number, semester,
student name, M-number, old grade and new grade:
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Use of “I” Grade
It is imperative that “I” grades are not used as place holders for
students who do not attend or have stopped attending class. You
may access the “I” form at top of Final Grade Roster on MyMC (form also
attached).
A. Normally, the use of
an "I" grade is limited to bona fide emergency situations that occur
at the end of a semester and that prevent students from completing all course
requirements in a timely fashion to meet the final grade submission
requirements of the Office of Admissions and Records.
B. Given the emergency
nature of the situation, either the instructor or the student in consultation
with the instructor may initiate the request for an "I" grade. It is
the responsibility of the instructor to specify the exact work to be completed
to meet course requirements. The instructor and the student should hold a
reasonable expectation that course requirements can be completed in accordance
with C below.
C. When the grade of
"I" is recorded, the course work must be completed within the four
weeks following the beginning of the next full semester unless the instructor
notifies the Office of Admissions and Records that an extension has been
granted by filing the appropriate form.
D. The instructor may
extend the completion date of any course by filing the appropriate form with
the Office of Admissions and Records specifying the new date of completion.
This date cannot be extended beyond the end of the next full semester following
the award of the "I" grade
E. The
Office of Admissions and Records will record the grade as assigned by the
instructor. If no grade is received by the specified date in either C or D
above, a grade of "F" will be recorded.
F. In accordance with AR 9.463, the grade of
"I" will not be included in the cumulative quality point average.
Quality point averages will be computed for all students without regard to (an)
"I" grade(s).
Student
Privacy [FERPA] Resources
Have you completed the
FERPA training? If not, please log in to MyMC today and complete the FERPA
video and quiz. The FERPA training is accessible under the Employees tab (see
Online training for Student Record Privacy).
·
FERPA Policy:
2013-14 Academic Catalog p. 59, “Student Cumulative Records”
Ernest Cartledge
Assistant Director of
Enrollment Services and College Registrar
Ph: 240-567-7991
Fax: 240-567-5104
