Rockville Registrar Breakdown - Summer 2023 Update

 

Rockville Registrar

Thuy handling requests from A to I; Tosha Murph is handling J through R (Nina's old circuit) and Priscyla Aguilar is doing S through Z.

New Appointment | Rockville Campus Registrar

I am pleased to announce that Ms. Tosha Murph has accepted the position of the Rockville Campus Registrar effective February 6, 2023. In her role, Ms. Murph will provide leadership and direction for the Rockville Campus Records and Registration Office. Her area of supervision will include registration, classroom scheduling, graduation certification, and transfer credit evaluations. Before coming to Montgomery College, Ms. Murph was the assistant registrar, at the University of Maryland Eastern Shore, supervising a team responsible for supporting transfer and graduation/degree activities. She developed and maintained undergraduate and graduate major and minor programs for degree audit systems. She also served as interim activity director for the Title III grant. At previous schools Ms. Murph held the positions of admissions advisor, admissions counselor, and enrollment counselor. Ms. Murph has a bachelor’s degree from Christopher Newport University and a master’s degree from Regent University.  Ms. Murph will be located in the Long Nguyen and Kimmy Duong Student Services Center 105, Rockville Campus and be reached at Tosha.Murph@montgomerycollege.edu. Please join me in welcoming Ms. Murph in her new role. JB:nl

Germantown Campus Registrar effective January 23, 2023

To:	Student Affairs, Student Access Unit
From:	Dr. Jamin Bartolomeo, Collegewide Dean of Student Access and Germantown Student Affairs
Subject:	New Appointment
Date:	January 19, 2023

I am pleased to announce that Ms. Pamela Wessells accepted the position of the Germantown Campus Registrar effective January 23, 2023.

In her new role, Ms. Wessells will provide leadership and direction for the Germantown Campus Records and Registration Office.  Her area of supervision will include registration, classroom scheduling, graduation certification, and transfer credit evaluations.

Ms. Wessells began her career at Montgomery College in 2020 as the Rockville Campus Assessment Center Manger. She supervised the daily operations of the Rockville Assessment Center, leading a team of five direct reports, and seasonal student assistants.

Before coming to Montgomery College, Ms. Wessells was the university registrar at Stratford University. There she transitioned the operations of seven campus-based registrars to a central office serving the entire university. As registrar, she evaluated, developed and updated reporting processes. She also established an electronic student record repository, managing the transition from paper files to the electronic platform.

Ms. Wessells holds a bachelor’s degree from Towson State University. Ms. Wessells will be located in the Dr. DeRionne P. Pollard Student Affairs and Science Building 109, Germantown Campus. She can be reached at Pamela.Wessells@montgomerycollege.edu or 240-567-7817.

 

Please join me in welcoming Ms. Wessells in her new role.

Access Realignment Reminder

 

As we prepare for the Spring semester, this notification serves as a reminder regarding the Access Realignment that went live on February 24, 2020.

Raptor Central continues to provide services formerly offered at the Welcome Centers and Response Center. In addition, the following services have transitioned from Records and Registration to Raptor Central:

 

• Applications
• Paper applications for all admissions types
• Online applications excluding F1 students
• Assessment scores
• Paper
• Upload eSAT scores
• Assessment codes related to unofficial college transcripts (FAUV)
• Transcripts
• High School
• Provide walk-in MC transcripts (suspended during remote operations)
• Holds. Remove the following holds with appropriate documentation:
• Underage hold
• Early Placement
• Permission to enroll forms for visiting students
• FERPA Release Form in Banner/Imaging
• Increase maximum hours for registration
• Change admission term to earlier term than which student originally applied for (ex: student applied for Fall 2020 but instead wishes to take classes during Summer 2020).
• Process basic enrollment verifications (suspended during remote operations)

 

Raptor Central can be reached via our Online Request Form or by email at raptorcentral@montgomerycollege.edu.  For a list of services and remote options offered by Raptor Central, please visit: https://www.montgomerycollege.edu/admissions-registration/raptor-central/index.html.

 

Records and Registration continues to provide the following services:

 

• Registration
• On-time registration
• Information changes (address, name, social security number, visa, citizenship)
• Major changes
• Reactivations
• Academic appeals
• Grade changes
• Course scheduling
• Graduation
• Transcript evaluation
• International students
• Veterans
• Outgoing transcripts (Parchment only)
• Enrollment verifications
• Involuntary withdrawals
• Tuition refund appeals
• Residency appeals
• Dream Act
• Disability tuition waiver
• Senior citizen tuition waiver
• Course substitutions
• Reverse transfer
• General education appeals
• Health Sciences application
• Academic standing changes
• Permission to enroll (for students who seek to take classes at another institution as a visiting student and wish to transfer classes back to MC)

If assistance is needed in Records and Registration and you are unsure of whom to contact, please reach out to your Campus Registrar.  For information on Records and Registration, please visit:

https://www.montgomerycollege.edu/admissions-registration/contact.html

 

If you have any questions or concerns, please do not hesitate to reach out to us.

 

Sincerely,

 

Marjorie M. Davis. M.S., D.S.O.

Campus Registrar

Records & Registration

Takoma Park/Silver Spring Campus

Remote:240-578-5455

Tel: 240-567-1493

Fax: 240-567-1497

Email: marjorie.davis@montgomerycollege.edu

College Website: www.montgomerycollege.edu

Rockville Registrar - August 2020 Update

For immediate assistance for processing major changes, address changes, registration, student reactivation, involuntary withdrawals, enrollment verification (see link for forms below), please contact the following staff based on the beginning letter of your last name:

Please include M#

• ​Thuy.Cao@montgomerycollege.edu  (A-G)
• Eunice.Ndoung@montgomerycollege.edu (H-M)
• Nina.Tavakoli@montgomerycollege.edu (N-T)
• Priscyla.Aguilar@montgomerycollege.com (U-Z)

Due to a high volume of emails, I will respond within 3-4 business days.

____________________________________________________________________

You may do the following online and via email:

·         Online registration

·         Grade processing (Faculty)

·         E-mail inquiries

·         Information/Address changes w/ photo id and supporting documentation

·         Outgoing transcript requests (Parchment only)

·         Program of study changes

·         Reactivation

Please find all Student Forms here-- https://www.montgomerycollege.edu/admissions-registration/student-resources/student-forms.html and email back to eunice.ndoung@montgomerycollege.edu 

Access Realignment

This notification serves as a reminder regarding the Access Realignment that went live on February 24, 2020.

Services that have transitioned from Records and Registration to Raptor Central include the following:

• Process paper applications for all admissions types 
• Process online applications excluding F1 students • Process paper assessment scores • Upload eSAT scores 
• Process high school transcripts 
• Input FERPA Release Form in Banner/Imaging 
• Increase maximum hours for registration
• Produce walk-in transcripts (suspended during remote operations) 
• Process basic enrollment verifications (suspended during remote operations) 
• Input assessment codes related to unofficial college transcripts 
• Process permission to enroll forms 
• Change admission term to earlier term than which student originally applied for (ex: student applied for Fall 2020 but instead wishes to take classes during Summer 2020).  

Raptor Central can be reached at raptorcentral@montgomerycollege.edu. For a complete list of services offered by Raptor Central, please visit: https://www.montgomerycollege.edu/admissions-registration/raptor-central/index.html.

Services that Records and Registration continues to provide include the following:

• Registration 
• On-time registration
• Information changes (address, name, social security number, visa, citizenship)
• Major changes 
• Reactivations 
• Academic appeals 
• Grade changes 
• Course scheduling
• Graduation 
• Transcript evaluation 
• International students
• Veterans 
• Outgoing transcripts (Parchment only)
• Enrollment verifications
• Involuntary withdrawals
• Tuition refund appeals 
• Residency appeals 
• Dream Act
• Disability tuition waiver 
• Senior citizen tuition waiver 
• Course substitutions 
• Reverse transfer 
• General education appeals
• Health Sciences application
• Academic standing changes 

For information on Records and Registration, please visit: https://www.montgomerycollege.edu/admissions-registration/contact.html

Although we are working remotely, any forms that need to be submitted to Records and Registration can be emailed for processing.   Requests can be sent to the specific person responsible for that function, and anything we would normally see over the counter can be emailed to the appropriate Campus Registrar who will forward accordingly. 

For Germantown Records and Registration: 

• Astrid Correa-Abdullah – graduation, course substitutions 
• Carlos Smith – transcript evaluation, reverse transfer, academic appeals 
• Natalia Jackson – course scheduling 
• Bridgette Grant – outgoing transcripts, enrollment verifications
• Movie Smith – veterans 

For Rockville Records and Registration:

For immediate assistance for processing major changes, address changes, registration, student reactivation, involuntary withdrawals (see link for forms below), please contact the following staff based on the beginning letter of your last name:

Please include M#

• ​Thuy.Cao@montgomerycollege.edu  (A-G)
• Eunice.Ndoung@montgomerycollege.edu (H-M)
• Nina.Tavakoli@montgomerycollege.edu (N-T)
• Priscyla.Aguilar@montgomerycollege.com (U-Z)

Students may do the following online and via email:

·         Online registration

·         Grade processing (Faculty)

·         E-mail inquiries

·         Information/Address changes w/ photo id and supporting documentation

·         Outgoing transcript requests (Parchment only)

·         Program of study changes

·         Reactivation

Please find all Student Forms here-- https://www.montgomerycollege.edu/admissions-registration/student-resources/student-forms.html and email back to eunice.ndoung@montgomerycollege.edu 

New Process for Late Registration Fee Assessment

MONTGOMERY COLLEGE

Office of Enrollment Services

January 6, 2014

MEMORANDUM

To:                   College Community

From:               Ernest Cartledge, Assistant Director of Enrollment Services and College Registrar

Subject:           New Process for Late Registration Fee Assessment

Currently, students are assessed a late registration fee, in person or on line, as of the date the semester begins, and not as of the start date of their classes. As of Winter 2014, late registration fees will be assessed when students register for the first time in a semester on or after the first day their classes begin. 

This new process ensures that students are not charged a late registration fee when they register for classes that have not yet begun.

Please contact me at ernest.cartledge@montgomerycollege.edu or 240-567-7991 if you have any questions or concerns about the new process.

Fall 2013 Updates from the Registrars

Update provided by Ernest Cartledge on 8/26/13

If you have questions for your Campus Director of Enrollment Services and Assistant Registrar, please contact by email:

·        Takoma Park/Silver Spring- Marjorie.Davis@montgomerycollege.edu

·        Germantown- Sandra.Clark@montgomerycollege.edu

·        Rockville- Eunice.Akitobi@montgomerycollege.edu

*****************************************************************

Fall 2013 Registration:

·         All students are required to register online.

·         It’s essential that all necessary overrides are entered into Banner (PERMIT workflow) to allow students to register without barriers. Please follow departmental guidelines.

·         Students who may register in person: Early Placement, Underage, Student Athletes

·         Increase in credit hours should be noted in SPACMNT (a paper form should not be filled out).

·         Admissions and Records will not accept overrides on the add/drop form until the first day a class meets.

·         Waitlists will be cleared at 11 p.m. the day of the first class meeting.  If you want a copy of the waitlist, be sure to print a copy of it before 11 p.m. 

You can find additional updates and changes on our Resources for Faculty and Staff web page: 

·        Important Dates and Deadlines

*****************************************************************

Check your class rosters

·        Once a course begins, students are required to seek written faculty permission to register

·        Students are dropped for non-payment AFTER classes begin: August 29, September 5, and 12 at 6 a.m.

·        To avoid unregistered students in your class, print a new roster after 8 a.m. on each one of these dates

·        Check for students who are registered as “Audit”. If student wants to register as “Credit”, he or she must do so immediately (Schedule Change form attached).

If you are adding students to your class after 20% of class meetings, registration will require  additional signed permission from the Academic Dean.

*****************************************************************

Submitting Grades and Verifying Attendance

All original grade entries must be submitted through My MC. 

·        LDA reporting is required for all U and F grades.  Last Date of Attendance (LDA) reporting is a required measure to ensure the College’s compliance with Federal Title IV funding (financial aid) regulations.   LDA should not be entered prior to reporting final grades, should not be used in the midterm grade field, and should not be reported for any grade other than U or F. All of these uses lead to difficulty submitting final grades.

·        NA should be used to report students who never attended your course.  Use of the NA placeholder is limited to the midterm grade roster  and should be used prior to 20% of class meetings to meet the Federal guidelines.  You will notice that once you report an NA for a student who has never attended your course, the student will be dropped from your class roster within 2-3 business days.  If you miss the 20% deadline, you will have to drop the student with a “W” (form attached). If you do not drop the student or the student doesn’t drop themselves, you should give the student an “F” at the end of the semester. Do not use “NA” as a final grade.

·        Midterm Grades due October 18, 2013

·        If you need to submit a grade change, we recommend sending an e-mail from your MC e-mail address to the appropriate campus for processing.  The e-mails should contain the CRN, subject code, course number, semester, student name, M-number, old grade and new grade: 

o   Germantown: GermantownGrades@montgomerycollege.edu

o   Rockville:  RockvilleGrades@montgomerycollege.edu

o   Takoma Park/Silver Spring:  TPSSGrades@montgomerycollege.edu

************************************************************************ 

 Use of “I” Grade

It is imperative that “I” grades are not used as place holders for students who do not attend or have stopped attending class. You may access the “I” form at top of Final Grade Roster on MyMC (form also attached).

9.411     "Incomplete" Grade

A.    Normally, the use of an "I" grade is limited to bona fide emergency situations that occur at the end of a semester and that prevent students from completing all course requirements in a timely fashion to meet the final grade submission requirements of the Office of Admissions and Records.

B.    Given the emergency nature of the situation, either the instructor or the student in consultation with the instructor may initiate the request for an "I" grade. It is the responsibility of the instructor to specify the exact work to be completed to meet course requirements. The instructor and the student should hold a reasonable expectation that course requirements can be completed in accordance with C below.

C.    When the grade of "I" is recorded, the course work must be completed within the four weeks following the beginning of the next full semester unless the instructor notifies the Office of Admissions and Records that an extension has been granted by filing the appropriate form.

D.    The instructor may extend the completion date of any course by filing the appropriate form with the Office of Admissions and Records specifying the new date of completion. This date cannot be extended beyond the end of the next full semester following the award of the "I" grade

E.    The Office of Admissions and Records will record the grade as assigned by the instructor. If no grade is received by the specified date in either C or D above, a grade of "F" will be recorded.

F.  In accordance with AR 9.463, the grade of "I" will not be included in the cumulative quality point average. Quality point averages will be computed for all students without regard to (an) "I" grade(s).

Student Privacy [FERPA] Resources

Have you completed the FERPA training? If not, please log in to MyMC today and complete the FERPA video and quiz. The FERPA training is accessible under the Employees tab (see Online training for Student Record Privacy).

·        www.montgomerycollege.edu/ferpa

·        FERPA Policy: 2013-14 Academic Catalog p. 59, “Student Cumulative Records”

·        www.montgomerycollege.edu/verified/pnp/41003.doc

·        Questions?  E-mail FERPA@montgomerycollege.edu

Ernest Cartledge

Assistant Director of Enrollment Services and College Registrar

Ph: 240-567-7991

Fax: 240-567-5104

Spring 2013 Reminders from the Registrar

Midterm Grades are due March 25, but will extend until March 27 (due to snow day). Please do not enter NA for a midterm grade (and do not enter NA in the Final grade column). If the student never attended, please enter an “F” or complete a drop form to drop student with a “W” (last date of attendance is always the start date of the course). Send the form to the Admissions and Records Office.

- Missing Midterm Grade Report will go out to Deans on March 29

- Summer registration begins April 1

- Fall Registration begins April 22

- Remind students to check their MyMC accounts for drop with “W” deadlines in your courses.

Final Grades are due May 23 for non-graduates. To ensure timely graduation clearance, grades for prospective graduates are due Friday, May 17. Grades for courses that meet that Friday evening, Saturday or Sunday are due Monday, May 20. You will receive annotated rosters from our graduation coordinators prior to that point identifying prospective graduates in your course(s).