Students often write to ask when their degrees will be available -
Below is a way to reply to students based on Sylvia Chen’s Autoreply which briefly says: “Fall 2023 Graduation: By February 2024, the Notation of your Degree/Certificate obtainment will appear on your official transcript. Email notifications will be sent through your MC student e-mail by the end of March 2024 telling you about delivery of your diploma/certificate.”
Students transferring to UMGC in particular are often concerned because they need proof of their graduation to receive the Completion Scholarship.
You can check to see what’s going on –
- First, look at the student’s record in SHADEGR
to be sure the student DID apply for graduation – it will look like
this: PG (Pending) 12/17/2023 . When the
graduation has been processed, the PG will change to GR.
- Then you can run a quick Degree Works audit aka “New Degree Evaluation” https://dwpublic.glb.montgomerycollege.edu/RespDashboard/ (you need to log in to your MyMC for this) to see if all requirements have been fulfilled.
If the Application for Graduation is in the system and the Degree Works Audit shows that everything is finished, then you can send this message to the student:
It looks like things are lined up for your graduation -
To view when your MC
Degree has been processed and posted to your Transcript:
Typically, MC degrees are officially posted to your transcript about 3
– 4 weeks after the actual date of graduation. This
is because all final grades from the semester must be collected for all
graduating students first in early January and then Graduation Coordinators on
each campus manually run an individual audit to confirm each graduation, so the
process usually is completed by the END of January/February 1st for a
Fall (December) graduation, by the end of June for a Spring (May) graduation
and by the end of September for Summer (August) graduation.
Students are notified by e-mail that the degree has been processed.. That message will also give information about the delivery of diplomas/certificates (usually October for Summer graduations, July for Spring graduations, and late March for Fall graduations.)
In
the meantime, starting in early January, you can regularly check your Unofficial
Transcript if you go into MyMC and click on the Request a Transcript
link – then you can keep watching the top section of your Unofficial
Transcript for a “Degree Awarded” date; once you see that, you can safely
request that an official transcript be sent to your next school.
It’s quite possible that
you’ll see that your degree has been Awarded even before you receive the
official batch e-mail from MC saying that graduations have been processed.
Right
now, at the top of your Unofficial Transcript, the Degree Date is blank:
|
DEGREES
AWARDED |
|||
|
Pending: |
Associate of Arts |
Degree Date: |
|
Example: for a Fall 2023/December
graduation, once you see that the date of December 17, 2023 appears in
the Degree Date: space, that means your degree HAS been processed and it
is safe to go ahead and request an official copy.
Once you see that your degree has been posted to your MC transcript, then you can
Request an Official Copy
of your MC Transcript to be sent to
another college/employer/ or organization -
- Go into MyMC,
- Look for the Request a
Transcript Link.
In that link, you will find “Request an Official Transcript” - - Then select “Send an
Electronic Transcript.”
This will take you to the
Parchment Transcript Service where you will follow directions. There is a $10.00 fee per transcript
request.
If
you have other questions, see the MC Graduation Page: https://www.montgomerycollege.edu/admissions-registration/student-resources/graduation.html
Anne Schleicher, Part-Time Counselor
Montgomery College Online Advising Services

