Welcome Center Services

1.       Should you have any questions and/or unsure if the Welcome Center can assist please call their front counter at x71989 – FOR OUR USE ONLY!  Stacey Gustavson said she is willing to answer any questions she can too, so she can be reached at x71498.    

Fall 2013 Updates from the Registrars

Update provided by Ernest Cartledge on 8/26/13

If you have questions for your Campus Director of Enrollment Services and Assistant Registrar, please contact by email:

·        Takoma Park/Silver Spring- Marjorie.Davis@montgomerycollege.edu

·        Germantown- Sandra.Clark@montgomerycollege.edu

·        Rockville- Eunice.Akitobi@montgomerycollege.edu

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Fall 2013 Registration:

·         All students are required to register online.

·         It’s essential that all necessary overrides are entered into Banner (PERMIT workflow) to allow students to register without barriers. Please follow departmental guidelines.

·         Students who may register in person: Early Placement, Underage, Student Athletes

·         Increase in credit hours should be noted in SPACMNT (a paper form should not be filled out).

·         Admissions and Records will not accept overrides on the add/drop form until the first day a class meets.

·         Waitlists will be cleared at 11 p.m. the day of the first class meeting.  If you want a copy of the waitlist, be sure to print a copy of it before 11 p.m. 

You can find additional updates and changes on our Resources for Faculty and Staff web page: 

·        Important Dates and Deadlines

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Check your class rosters

·        Once a course begins, students are required to seek written faculty permission to register

·        Students are dropped for non-payment AFTER classes begin: August 29, September 5, and 12 at 6 a.m.

·        To avoid unregistered students in your class, print a new roster after 8 a.m. on each one of these dates

·        Check for students who are registered as “Audit”. If student wants to register as “Credit”, he or she must do so immediately (Schedule Change form attached).

If you are adding students to your class after 20% of class meetings, registration will require  additional signed permission from the Academic Dean.

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Submitting Grades and Verifying Attendance

All original grade entries must be submitted through My MC. 

·        LDA reporting is required for all U and F grades.  Last Date of Attendance (LDA) reporting is a required measure to ensure the College’s compliance with Federal Title IV funding (financial aid) regulations.   LDA should not be entered prior to reporting final grades, should not be used in the midterm grade field, and should not be reported for any grade other than U or F. All of these uses lead to difficulty submitting final grades.

·        NA should be used to report students who never attended your course.  Use of the NA placeholder is limited to the midterm grade roster  and should be used prior to 20% of class meetings to meet the Federal guidelines.  You will notice that once you report an NA for a student who has never attended your course, the student will be dropped from your class roster within 2-3 business days.  If you miss the 20% deadline, you will have to drop the student with a “W” (form attached). If you do not drop the student or the student doesn’t drop themselves, you should give the student an “F” at the end of the semester. Do not use “NA” as a final grade.

·        Midterm Grades due October 18, 2013

·        If you need to submit a grade change, we recommend sending an e-mail from your MC e-mail address to the appropriate campus for processing.  The e-mails should contain the CRN, subject code, course number, semester, student name, M-number, old grade and new grade: 

o   Germantown: GermantownGrades@montgomerycollege.edu

o   Rockville:  RockvilleGrades@montgomerycollege.edu

o   Takoma Park/Silver Spring:  TPSSGrades@montgomerycollege.edu

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 Use of “I” Grade

It is imperative that “I” grades are not used as place holders for students who do not attend or have stopped attending class. You may access the “I” form at top of Final Grade Roster on MyMC (form also attached).

9.411     "Incomplete" Grade

A.    Normally, the use of an "I" grade is limited to bona fide emergency situations that occur at the end of a semester and that prevent students from completing all course requirements in a timely fashion to meet the final grade submission requirements of the Office of Admissions and Records.

B.    Given the emergency nature of the situation, either the instructor or the student in consultation with the instructor may initiate the request for an "I" grade. It is the responsibility of the instructor to specify the exact work to be completed to meet course requirements. The instructor and the student should hold a reasonable expectation that course requirements can be completed in accordance with C below.

C.    When the grade of "I" is recorded, the course work must be completed within the four weeks following the beginning of the next full semester unless the instructor notifies the Office of Admissions and Records that an extension has been granted by filing the appropriate form.

D.    The instructor may extend the completion date of any course by filing the appropriate form with the Office of Admissions and Records specifying the new date of completion. This date cannot be extended beyond the end of the next full semester following the award of the "I" grade

E.    The Office of Admissions and Records will record the grade as assigned by the instructor. If no grade is received by the specified date in either C or D above, a grade of "F" will be recorded.

F.  In accordance with AR 9.463, the grade of "I" will not be included in the cumulative quality point average. Quality point averages will be computed for all students without regard to (an) "I" grade(s).

Student Privacy [FERPA] Resources

Have you completed the FERPA training? If not, please log in to MyMC today and complete the FERPA video and quiz. The FERPA training is accessible under the Employees tab (see Online training for Student Record Privacy).

·        www.montgomerycollege.edu/ferpa

·        FERPA Policy: 2013-14 Academic Catalog p. 59, “Student Cumulative Records”

·        www.montgomerycollege.edu/verified/pnp/41003.doc

·        Questions?  E-mail FERPA@montgomerycollege.edu

Ernest Cartledge

Assistant Director of Enrollment Services and College Registrar

Ph: 240-567-7991

Fax: 240-567-5104

LEP Coordinator/E-mail

 I am pleased to announce that Mr. Erwin Hess has been selected as the new Coordinator of Limited Enrollment Programs within the Office of Undergraduate Admissions.  Erwin brings with him a wealth of experiences from his previous role as a Freshman Admission Counselor here at UMD.   I am confident that his prior responsibilities with the Freshman Admission process, working with Special Programs within the office as well as his ability to counsel students through difficult times will ensure a smooth transition to his new role as he continues to work with transfer students who are seeking a major within the Limited Enrollment Programs.  Erwin’s office will be in the Transfer Suite (Room 0115C) of the Mitchell Building and his email address is ehesse@umd.edu.    Also, I would like to share with you that we have a new Limited Enrollment Programs email account that students can send questions to and receive an answer within 48 hours.  The email address is lep@umd.eduand you are free to post this information as appropriate (the LEP email account, not Erwin’s J)

According to Michael Robinson in UM Admissions they have a new Limited Enrollment Programs email account that students can send questions to and receive an answer within 48 hours.  The email address is lep@umd.edu and you are free to post this information as appropriate.

New Limited Enrollment Program e-mail for University of Maryland hopefuls!

Update provided by Roberta Buckberg on 8/13/13

UM in College Park has a new resource for students with questions about LEPs (Limited Enrollment Programs).

These programs include:

• Architecture
• Business
• Biological Sciences, Biochemistry, Chemistry and Environmental Sciences, and Policy-Biodiversity and Conservation
• Communication
• Criminology and Criminal Justice
• Engineering
• Government and Politics
• Journalism
• Landscape Architecture
• Psychology

 According to Michael Robinson in UM Admissions they have a new Limited Enrollment Programs email account that students can send questions to and receive an answer within 48 hours.  The email address is lep@umd.edu 

If you would like additional information regarding LEPs you can also visit their website: http://www.lep.umd.edu/ 

ACE (Advancement to College English) Procedures

Update provided by Michel Léger on 7/31/13

Just some reminders about the ACE (Advancement to College English) procedures.

We all know that students who are RD-exempt and score between 80 and 89 on the ENGLISH portion of the Accuplacer should be referred for the ACE WRITING exam: they write a 1-2 paragraph essay which is evaluated by English, and they THEN receive an email directly from English telling them they either HAVE or HAVE NOT earned the right to register for one of the ACE seats in one of the ACE-aligned classes. The English Department will provide them with both PRE and DPT overrides for all three sections of ACE seats, and the student then makes a choice among THESE.

So here’s where it gets tricky (because some students who want to register for EN101A but who are NOT part of this cohort will be blocked with a “Department Permission needed” error if they try to register for an ACE seat):

ACE-designated EN101A classes are comprised of TWO blocks of seats:

TEN seats are available to ANY EN101A student. THOSE ten seats have a DIFFERENT CRN and a CAP of TEN for THAT CRN

                (so REGULAR EN101A students who “NEED” THAT time slot might be able to get it, just NOT in an ACE seat)

EIGHT seats are for ACE students ONLY, and have their OWN CRN and a cap of EIGHT for that CRN

Here’s the line up of the 3 ACE classes on THIS campus

EN101A # 24629 MWF 11:10-12:35, Stephanie Sabourin  [NON-ACE seats CRN#24639]

EN101A #24619 MW (F?) 11:10-12:35, Matthew Decker [NON-ACE seats CRN#22832]

EN101A #24859 T R 2:40-4:45 Joseph Couch [NON-ACE seats CRN#24858]

If a student is coming with confusion about why they cannot register for a section of EN101A, THIS may be the issue: they are trying to register for an ACE seat. You can check their Registration Audit screen (SFASTCA) to confirm this. If they need the time that an ACE class is meeting, there may still be seats open in the block of TEN non-ACE seats. You can check the Course Schedule screen, ZSICRSE, to track open seats

UMCP Gen Ed RTP Note

Update provided by Andrea Milo on 8/8/2013

Good news, on all of the Fall 2012 ARTSYS UMD, RTP’s-- there is a note that we hope makes it clear to students that our general education program will transfer neatly to UMD. The note is as follows:

The University of Maryland, College Park, requires students to complete a minimum of 40 credits of general education. Students transferring to the University who have completed their general education requirements at another Maryland public institution of higher education will be considered to have completed their general education requirements with the exception of an upper-level writing course and any additional credits necessary to complete the minimum number of general education credits.

This is a reminder to students that if they complete the gen ed program they don’t have to click through each “area” and limit their choices to those courses that are listed.

Since the UMD’s program is 40 credits and our AA gen ed is 34 (with a 3 credit health) that will leave them with two gen ed courses after they transfer to UMD.

Please spread the word and remember to point this out to students!

Dream Act, Refund Appeals and Involuntary Withdrawals at Rockville

I’m pleased to announce that Katie Grocki began her new position as Enrollment Services Specialist at the Rockville Campus.  She is located in MK278. Her new extension is 77237. She is also the Acting Course Scheduling Manager.

Katie will work mainly with Athletic Eligibility and HB104, to ensure that MC remains in compliance. She will also be responsible for Dream Act, Refund Appeals and Involuntary Withdrawals on the Rockville campus.