Financial Aid - Winter/Summer Enrollment

Winter Enrollment:

• Coursework taken during the winter term is added to spring hours for determination of aid eligibility in the spring. For example:   a student taking 3 hrs in 201925 and 3 hours in 201930 would qualify for a loan during 201930 (so long as all hours are part of their POS).

Summer Enrollment:

• Summer I and summer II are counted as 1 semester (the same as fall and spring) so the hours are added together.
  
• Loans are not available in the summer unless the student is registered for 6 hours in the summer AND completed 6 hours in the spring (this only applies to loan eligibility).
  
• Pell eligible students can receive any portion of Pell grant that they did not use in fall or spring. So, if a student was ¾ time in the fall and full-time in the spring, they have ¼ Pell left for summer (for enrollment in 1-5 hours). If this student registered for 6 hours or more, they would get the remainder of their Pell and then be eligible for the additional Pell.
• New regulations allow a student to get an additional amount of Pell grant in the summer if they enroll in at least 6 hours. So a student that was enrolled FT in fall and FT in spring would have no Pell remaining if they enrolled in 1-5 hours, but would be eligible for an additional Pell grant if they registered for 6 hours or more (up to 12 hours).  

Summer 2017 - AELP Redesign Credit Overload Exception

Please see the email below.  Since the AELP courses will phase out this summer, so some students may elect to take 2 classes in one or both summer sessions, exceeding the maximum academic load.  For those students requesting this exception, please refer those students to the AELP department chairs or designees.  AELP department chairs or designees will email their campus registrars to increase the max hours for our students this summer. They will copy Ernest on the emails.

If you have any questions, please follow-up with the AELP chairs.  

Summer Bridge

I put Summer Bridge fliers in everyone’s mailbox.  I am emailing a new flier that basically outlines the benefits of summer bridge, including the fact that tuition for the class is free for Montgomery County residents if they pass the class with a “C” or better.  Out-of-county residents will receive a discount on the course (the college will pay the in-county tuition price if DC and PG county residents pass the course with a “C” or better).

This year the students need to send me an e-mail stating that they want to register for the course, complete with their names and M numbers.

Please share with your new students.

I will have bright yellow copies of the fliers available as well. 

Thank you,

Shelly

Summer 2011 Advising Procedures

Here we go again with another quick review of the roles & responsibilities associated with Triage, Express/Phone and CB219 Annex Counselor (NEW!).
Triage:

- Quickly assess if the student is in the right place BEFORE they sign in. If they do not need to be seen by a Counselor or Faculty Cadre, refer the student out.
- Otherwise, assist the student in completing the triage intake form. During busier times, it can be more efficient to simply ask the student to put his/her name on the form and filling out the rest of the form on the student’s behalf. As you complete the form, include any extra bits of information collected during triage conversation (e.g., program of study, transfer destination, etc.)

- Resist the urge to FIX any problem at the front desk

- For quick issues (have transcripts and want override, Prerequisite Error, Third Attempt), hand the triage form to the Express counselor or ask the student to take the form to CB219 (see below)

Express:
- An express counselor has been designated for every shift. Check in with the Triage counselor to determine if an express Counselor is needed during that shift.

- In this role, you will handle issues such as:
o third attempts
o prerequisite errors
o retest requests
o backup phone to Nancy & Tonya

CB219 Annex Counselor (starting early June):
- In this role, you will handle issues such as:
o eMAPs/eWRAPs
o math scores
o general studies degree audit
o “quick questions”
o ARTSYS demo (can be referred to Jeanie)

Remember to state up front that if you determine student needs more time you will refer him/her back to Triage counselor.

Visiting Summer Students Need to Get It in Writing!

Whether visiting from UMCP or any other institution, students attending other schools who want to take classes at MC this summer should get a signed approval from an adviser at their base school prior to taking a course to assure its acceptance toward a degree, either through a Permission to Enroll Form or an e-mailed message from an adviser stating approval of the course(s).

A UM-College Park-Specific Warning: certain courses at Montgomery College appear on the MC General Education List but are not transferable for visiting UMCP students who want to take summer courses at MC. The courses below appear in ARTSYS as transferable, but only if the students are current Montgomery College students. Once students officially enroll at UMCP, they “belong” to UMCP and need to obtain a Permission to Enroll Form signed by a College Park adviser in advance in order to take any Montgomery College course. Some courses (noted below) are not approved for current UMCP students to transfer back to UMCP.

The footnote in the UMCP Transfer Database http://www.sis.umd.edu/bin/tcecourseFrame?institution=52431A for the courses below states that no permission will be granted to take these courses for current UMCP students (Footnote 17)
Language Courses: AR 101 & 102 Elementary Arabic; FR 101, 102, 201 French; RU 101, 102, 201, 202; SN 101, 102, 201;
Arts courses: AR 101, AR 102, AR 103, AR 104, AR 112, AR 124; EN 218 Intro/Creative Writing; PG 150, PG 161
EN Literature courses: EN 122 Mythology, EN 209 The Bible as Literature, and EN 221 The Short Story
Health - HE 100, 101H, 109, 205
IS 273 Integrated Arts
Math MA 130, 131, 282, 284
MG 201 Business Law
SP 108, 112 Speech
PY 221 Abnormal Psychology

The courses above will transfer for future UMCP students but not current UMCP students coming back to MC.

Any visiting UMCP student should have a signed Permission to Enroll (PTE) Form for any course: http://www.bsos.umd.edu/media/23579/pteform.pdfUMCP PTE Information: http://www.tce.umd.edu/pte.html

What about current MC students who have been accepted at UM for Fall 2011? They don’t officially "belong" to UMCP until they start classes there in late August. They may take the courses above or any summer course at MC without a Permission to Enroll Form until they become true Terps – that is, up until the semester that they enroll as full-time UMCP students.
Does MC need to collect Permission to Enroll Forms or e-mailed permission from advisers?
No - but making a note of the existence of permission in Banner is helpful. The permission is for the protection of the student who should be advised to hold on to all written approvals for future use. We are working with a student now whose completion of a course in 2008 is in question by UMCP - students should maintain their own records.
MC Admissions may use a copy of a Permission to Enroll form to give an override to students to register for a class, see details here:MC Admissions Steps for Visiting Students: http://cms.montgomerycollege.edu/edu/department2.aspx?id=20102

Bottom line: students taking a summer or winter course at MC who attend a different school full-time should have something in writing to verify that their home school will accept a course taken at Montgomery College.

Visiting Students

http://www.montgomerycollege.edu/admissions/visitingstudents

Summer Advising Hours - Chemistry Department

For the rest of summer session II:

• Monday and Wednesday from about 10:30 a.m. to noon -- see Alan Heyn in SW13B
• Tuesday and Thursday from 12:00 - 12:50 p.m -- see Abner Mintz in SW13A
• Tuesday and Thursday from 2:00 - 3:00 p.m -- see Tim Watt in SW45a (except for the week of August 3).

Admissions and Records Drop and Graduation Updates

Please let students know that they should view their drop deadlines for courses from their MYMC accounts. Summer courses have different refund/audit/withdrawal dates because of their staggered start times and days. While we have access to drop/refund dates in Banner, it is far better to have them know where to find this information now and in the future. Plus, it keeps us out of potential trouble.

Did you know that a General Studies Major can use the extra credits from a math or science course as credits toward their 24 elective credits? For example, a student takes a second lab science to fulfill the non-lab requirement. The extra one (1) credit will float down to the electives. Same is true for a math course with extra foundation credits. As always, let the official graduation audit from the records office be the final word.