New Academic Forgiveness (AR 9.3) Regulation

I know there have been many questions about the Academic Forgiveness regulation. I'm happy to share that Carolyn Terry, Ernest Cartledge, and others finalized the process yesterday, and the form is now live online.

The process and form are available online here: Academic Appeals and Academic Forgiveness | Montgomery College, Maryland

 

Best,

Alice C. Santoro, Ed.D.

Acting Dean of Student Affairs 

Academic Forgiveness (AR 9.3)

Instructions to students:

Students may appeal for academic forgiveness for past grades by completing the Academic Forgiveness Appeal Formnew window.  Students must meet the following qualifications:

• The student received grades of D or F for these credits
• The student has been absent from the college (excluding Workforce Development and Continuing Education classes) for at least 5 consecutive calendar years since the end of their most recent semester
• The student has returned to the college and earned at least 6 post-return credits, which need not be taken concurrently; final grades have been submitted for each of those post-return credits; and a minimum grade of C was awarded in each of those classes

Requests will be sent for review and approval to the academic dean overseeing the program of study for the student in the Office of the Senior Vice President of Academic Affairs/College Provost. Requests will be processed within 10 business days. Results will be shared with the Office of Records and Registration who will process the request and shall notify the student of the result in writing.  
The decision of the academic dean to deny advancement of a request is final. No appeals to any committee are permitted.  

Academic Restriction and Academic Suspension - Summer & Fall 2023

The temporary pause placed on Academic Restriction and Academic Suspension due to COVID remains in place through the Fall 2023 semester.  In other words, students on Academic Restriction (AR 7.3) are able to register without a hold and students on Academic Suspension (AR 7.4) are not required to sit out for summer (202340 or 202410) or fall 2023 (202420).

The restoration of 7.3 - Academic Restriction and 7.4 - Academic Suspension should start with students fall 2023 (202420) grades. Therefore, at the end of the fall 2023 semester, students on AR would have the registration hold placed on their accounts and students on AS would have to sit out for the spring semester. This proposed restoration is pending PAC approval.

For additional clarification, see current regulation attached. 

Feel free to contact me should you have any other questions.

Thanks,

Norma

Norma I. Winffel, M.Ed.

Chair, Academic Regulations and Standards

Counseling Faculty

REMINDER - Extended Winter 21/22 Max Hours

 Good evening,

Please see the email below.  Since Winter Session registration is open and Advising Day is coming up, I wanted to remind you all of this change that is still in place.  Students can take up to 6 hours in Extended Winter without permission.

Be well,

Marcus

****

4.4 – Academic Coursework Load

3. Maximum Load in Winter Sessions including Overlapping Sessions

Students who are not on Academic Suspension (AR 7.4) may enroll in no more than 4 credit hours during one winter session, not to exceed 8 credit hours across winter sessions. Exceptions may be made for students in Good Academic Standing (AR 7.1) with the permission of Dean of Student Affairs.

During remote operations, students may enroll in no more than 6 hours in the 5-week, extended winter session. Exceptions may be made for students in Good Academic Standing (AR 7.1) with the permission of the Dean of Student Affairs.

 

From: Peanort, Marcus E
Sent: Monday, November 16, 2020 8:14 AM
Cc: Peanort, Marcus E <marcus.peanort@montgomerycollege.edu>
Subject: Extended Winter Max Hours Updated in Banner

Good morning Counseling Discipline, Raptor Central, and Records and Registration,

As many of you already know, Academic Regulation 4.4 – Academic Coursework Load was recently updated through the Academic Regulations and Standards Committee and approved by Dr. Pollard.  In particular, while there are no credit courses offered during the three-week, winter session (remote operations), the hours in the five-week extended winter were increased to 6 hours; see below.   

Now, students who are not already enrolled can register for up to 6 hours in the extended winter session.  SIS is working with IT to have the hours for those already registered in extended winter updated to 6 hours so they can add an additional course if necessary.  I’ll follow up on that once I know more on that group of students. 

Regards,

Marcus 

Academic Regs Update - Re: Article 7 - Academic Standing

Last academic year the Academic Regulations and Standards Committee made recommendations to update Article 7 – Academic Standing (pg. 30).  In particular, the recommended changes were to move from “attempted hours” to “accumulated Grade Point Average (GPA) hours” in determining academic standing for Academic Alert, Academic Restriction, and Academic Suspension in particular.  The hope is that this change will help address the challenge we have had with transfer, AELP, and other students needing their academic standing reviewed and updated.  This change was approved by the President’s Executive Cabinet (PEC) over the summer and will be in place for students starting this fall.  Meaning, students enrolled in the fall and thereafter are subject to this change.  The SIS Team plans to have this updated in Banner very soon.  Please see below for the changes, which are highlighted in yellow. 

With the use of GPA Hours in determining academic standing, the Academic Regulations and Standards Committee also updated Academic Regulation (AR) 6.7 – Grade Point Averages (GPA).  In that section GPA Hours are defined as well as what goes into computing the GPA is better described.   

Lastly, the SIS Team will implement a new academic standing code in Banner – “GS” for Good Standing – to correspond with “AA” for Academic Alert, “AR” for Academic Restriction, and “AS” for Academic Suspension.  The old Good Standing code, “00”, will be repurposed for “No Standing” for use with new students. 

	Current Regulation – AY 2021-22	Previous Regulation – AY 2020-21 and before
Good Academic Standing	To remain in good academic standing, all students must maintain a minimum cumulative grade point average of 2.0.	To remain in good academic standing, all students must maintain a minimum cumulative grade point average of 2.0.
Academic Alert	A student who has accumulated at least one Grade Point Average (GPA) hour, has a cumulative grade point average below 2.0, and is not on academic restriction or suspension is on academic alert.	A student who has attempted at least one credit and has a cumulative grade point average below 2.0 and is not on academic restriction or suspension is on academic alert.
Academic Restriction	Students who have accumulated at least 12 Grade Point Average (GPA) hours with a cumulative GPA below 1.75 will be placed on academic restriction	Students who have attempted at least 12 credits with a cumulative GPA below 1.75 will be placed on academic restriction
Academic Suspension	Students who have accumulated at least 30 Grade Point Average (GPA) hours and whose GPA falls below 1.25 will be placed on academic suspension.	Students who have attempted at least 30 credits and whose GPA falls below 1.25 will be placed on academic suspension.

 

 

Final Grade of WC - In Regard to Academic Regulation 4.9 - Repeated Courses

Hi Everyone,

Several of us received varying information in regard to final grades of WC; thank you for your patience as we sought clarification on how final grades of WC are to be interpretated, specifically as they pertain to Academic Regulation 4.9 – Repeated Courses.

We confirmed with Ernest Cartledge, Director of Records & Registration and College Registrar that a final grade of WC does count as an attempt as it pertains to our academic regulation on repeated courses.

If a student has attempted a course twice and their second attempt was a final grade of WC, you will need to enter a RPT override for a third attempt…as you normally would (same as grade of W).

If a student has attempted a course three times and their third attempt was a final grade of WC, you will need to guide the student through the academic appeal process for a fourth attempt, just as you normally would (same as grade of W).

Banner is coding WC’s as attempts, so it is coded/functioning correctly.

The benefit of a final grade of WC is primarily for students that receive Financial Aid. Final grades of WC are not being included in the SAP pace of completion calculation. As an FYI, if a student appeals and changes a W to a WC at this point, the student will have to request SAP reinstatement from the financial aid office (as the SAP process already ran). Financial Aid will run that individual student’s SAP again when they self-identify.

We hope this helps clarify. We’ve Ccd the dean’s, registrars, financial aid and academic affairs leadership so everyone is on the same page about how this was meant to be interpreted. Please feel free to share with others as appropriate.

Thanks so much!

-Counseling Chairs

 

Important Updates to Policies and Procedures - Clarifications

A couple of points of clarification (I hopeJ)….  PLEASE DO NOT REPLY ALL

1)      Are we considered designee for students who want a third attempt? For example, if a student has not been here for 5 years and comes back and we wish to test them again. 

a.       Yes, Counselors are considered designees for third attempts, if the student’s test scores are in question (no longer valid, e.g. 1 year for Math, 2 yrs. for English/Read) or completion of documented intervention. 

2)      The 48 hour rule to retest is arbitrary and there needs to be some clause or understanding that certain situations require less time. (Even if that clause is an understanding between us and the assessment centers). If no such clause or understanding is worked out, do we send complainers to the Dean?

a.       The Collegewide assessment center staff, under leadership of Jamin Bartolomeo and Guillermo Laya  will work with counselors to waive the 48hr policy for special circumstances as defined by the COUNSELOR 

3)      The Redesigned SAT college ready scores are interim scores to be used until the Maryland Association of Community College (MACC)  presidents approve college ready scores. 

a.       Statewide approval won't happen until, AT LEAST, next summer (Summer 2017).  A statewide group is being convened  to look at all of the college ready measures - SAT, ACT, PARCC, Accuplacer - and identify or recertify college ready scores. Thus the Redesigned SAT Math Score of 530  and Reading of 27, (based on the College Board concordance tables) are currently in use.  The intention is to be prepared for students, who might show up with redesigned SAT scores and not make them take another test if their scores were high enough.  Once there are MACC approved scores the P & P will be updated.

4)      Pre Redesigned SAT Scores

a.       Remain at 500 Critical Reading and Math

All are currently in use.  Let me know if you have any questions or if I have left something out.

In a good way,

Ever

Ever R.C. Grier, MED

Chair, Counseling & Advising Department

Montgomery College-Rockville Campus

240-567-7648- VM

240-567-5083- Adm Aide

Ev.grier@montgomerycollege.edu

From: Mason, Tonya R.
Sent: Friday, July 08, 2016 1:37 PM
To: Grier, Ever R.; Hepworth, Erica N.; Mount, Katie C.; Haddad, Sue Salim
Cc: Harris, Debra Bright; McFadden, Janee K.; Solomon, Clemmie; Bartolomeo, Jamin Kyle; Mason, Tonya R.
Subject: Important Updates to Policies and Procedures

Hi Chairs:

Please share this information regarding changes to Policies and Procedures regarding Admissions, and Assessment Testing and Course Placement with the counseling faculty and staff.  These changes were approved by CAPDI. The most significant changes impact dual enrollment students please review and apply accordingly. 

Note the following:

·         Assessment testing & Course Placement 58002CP – Dual enrollment students & developmental courses, in rare and unusual circumstances this coursework may be approved by the associate director of academic initiatives.  Current retesting procedures are outlined.

·         Admission to Montgomery College 41001CP – Dual enrollment admissions requirements updated.  Homeschooler requirements updated. Maximum course limit for dually enrolled students outlined.

Ever Grier, Jamin Bartolomeo and I serve on CAPDI. Please feel free to contact us with any questions. 

Best,

Tonya R. Mason, Ph.D.

Update: Changes to the requirements for multiple degrees at MC

9.3011 Multiple Degrees


The Committee approved a clarification in the wording as follows:

Any Montgomery College student who has already earned an associate’s degree at the College must earn at Montgomery College a minimum of fifteen additional credits unique to the new program of study beyond the first degree and meet all other graduation requirements in order to be eligible for another degree. (Committee Approved 11/09/12)

This change entered into effect last Fall 2012

multiple degree regulation

New regulation to keep in mind when advising:

9.3011 Limiting Multiple Degrees

Any Montgomery College student who already has earned an associate’s degree at the College must earn at least fifteen additional credits beyond the first degree and meet all other graduation requirements in order to be eligible for another degree.

The 15 additional credits must apply to the second degree.  This means no more Business + International Business, nor two Engineering degrees….  And if a student wants to do General Studies and then later complete another, more focused degree, s/he will need 15 credits specific to that second degree.  (This regulation was required by MHEC).

 

The graduation coordinators are already screening for this.