Transcript Evaluator's Notes - December 2016

• Transcripts for majors at another campus

• Stop sending these transcripts via campus mail. Instead, notify the Transcript Evaluator at the other campus via email on the same day of receipt, preferably before 2:00 p.m. Also record receipt of transcripts in SOAPCOL and SHATRNS and document notification in a post-it note in ImageNow
• No need to notify other campuses but inform Student accordingly if a transcript has
• all CE credits
• all failing grades
• all courses in progress

• Exceptions allowing acceptance of a course that student has earned credit with a grade of 'D' at MC
• Generally speaking, a course is not transferable when student has earned credit with a grade of 'D' or better in that course at MC. However, per the Registrars’ recent decision, this policy is waived if Student is in a program that requires a grade of 'C' or better in that course to graduate or if student needs a grade of 'C' or better in that course to register for a subsequent course. This exception applies even whensStudent took the course at the other institution before earning credit at MC.
  
• Turn-around time
• Please make sure transfer credits are posted within the posted 4-6 week turnaround time.
• SHATAEQ screen
• Remember to Initial your name and date before imaging.
• Also be sure to scroll the equivalent bar all the way to the left so equivalent courses are shown.
  
• International transcripts
• Equivalence worksheets are critical for follow-up reviews and advising purposes. Please image them
• Although we currently accept evaluations by WES only, we may be flexible to accommodate students who had their transcripts evaluated by another transcript evaluation company before coming to MC as long as the company is an NACES member. See the complete list of NACES members at http://naces.org/members.html.
  
• Imaging
• Keep only one last back page in each transcript to save time when navigating multi-paged transcripts and also to save storage memory in ImageNow.
  
• CLEP
• Per the College Registrar, we accept CLEP credits for students who are no longer attending MC but need college credits for CPA exam requirements.
  
• Awarding generic Foundation and Distribution credits (xxFND, xxDIST, NSLDST, NSNDST)
• Use these course codes only when there are no direct equivalents. Award specific course credits even though Student’s chosen program does not require specific Foundation/Distribution courses.
• Use xxxDIST1 for 100- and xxx-DIST2 for 200-level Arts, Humanities, Behavioral/Social Sciences courses for advising purposes. Similarly, for Natural Sciences courses, use NSLDST1 (lab, 100-level), NSLDST2 (lab, 200-level), NSNDST1 (non-lab, 100-level), and NSNDST2 (non-lab, 200-level). The Graduation Coordinators will know to direct the 200-level courses when auditing graduation. For transcripts with a prior degree, no need to specify 1 and 2.
• Transfer Public Speaking, Interpersonal Communication, Group Communication as SPFDN if those courses fulfill Gen Ed requirements at the transferring school.