SFASCRE - Courses Covered by Financial Aid

As you know, Federal Financial Aid will only pay for courses in a student’s major and catalog year on file in Banner. They have been running reports to determine which students are eligible to receive their aid this semester. So far, they have had some successful reports but 150 students did get deemed ineligible for aid. They need to review these students manually as it may be due to course substitutions, multiple attempts at a class, a course not in MC’s curriculum but in a transfer agreement with MC, and hidden prerequisites to name a few.

If you meet with a student that states their courses were not covered and you believe they should be (part of program of study or transfer agreement) please email the student’s name, M#, email address and phone number to Sherri Thompson with a brief explanation. Financial Aid will review on a case by case basis and this will help to improve the system moving forward.

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We (counseling faculty) should now have viewable access to SFASCRE in Banner. This screen allows us to see if the courses a student is registered for ‘counts in program’ meaning eligibility to be covered.SFASCRE form is populated for a student with the results from Program of Study process. After the first initial run, if there are any updates to the student’s registration status for the term, a new sequence with updated results is generated on SFASCRE. Therefore, it is very important to look at the current sequence for the results.

1. On SFASCRE, enter the term and M# of the student
2. Click in View Current checkbox to see the most recent sequence for that student. If you don’t click in the box, then all the sequences available for the student for that term will be displayed.

Will all the courses registered by a student be covered by Federal Financial Aid?

Remedial, AELP and credit courses will be included if:

(Note: Make sure that you are looking at the current sequence for the term for the student)

Remedial courses that are on SFASCRE will be included in the enrollment hours (REPEAT Rule on ROAENRL for Federal Aid) if,

1. The Remedial Hours for that course is 30 or less AND
2. The Repeat Count for that course is ‘0’ or ‘1

For example, MATH 096 will be included in the enrollment status as the Remedial Hours for it is ‘12’ and the Repeat Count is ‘0’

AELP courses that are on SFASCRE will be included in the enrollment hours (REPEAT Rule on ROAENRL for Federal Aid) if,

1. The Repeat Count for that course is ‘0’ or ‘1

In the example, both AELW 930 and AELR 930 will be included in the enrollment status as the Repeat Count for the both is ‘0’.

Credit courses that are on SFASCRE will be included in the enrollment hours (REPEAT Rule on ROAENRL for Federal Aid) if,

1. The Count in Program for that course is ‘Yes’ AND
2. The Repeat Count for that course is ‘0’ or ‘1

In the example,

MATH 101 will be included in the enrollment status as the Repeat Count for it is ‘0’ and the Count in Program is ‘Yes’.

ENES 100 will be included in the enrollment status as the Repeat Count for it is ‘0’ and the Count in Program is ‘Yes’ (ENES 100L is ‘0’ credit so it does not matter).

ARTT 100 will not be included in the enrollment status as the Count in Program is ‘No’ for it.

ENGL 101 will be not be included in the enrollment status as the Repeat Count for it is ‘2’.