Where's My Degree?

Students often write to ask when their degrees will be available -

Below is a way to reply to students based on Sylvia Chen’s Autoreply which briefly says:   “Fall 2023 Graduation:   By February 2024, the Notation of your Degree/Certificate obtainment will appear on your official transcript.  Email notifications will be sent through your MC student e-mail by the end of March 2024 telling you about delivery of your diploma/certificate.”

Students transferring to UMGC in particular are often concerned because they need proof of their graduation to receive the Completion Scholarship. 

You can check to see what’s going on –

1. First, look at the student’s record in SHADEGR to be sure the student DID apply for graduation – it will look like this:   PG (Pending) 12/17/2023 .  When the graduation has been processed, the PG will change to GR.

2. Then you can run a quick Degree Works audit aka “New Degree Evaluation” https://dwpublic.glb.montgomerycollege.edu/RespDashboard/  (you need to log in to your MyMC for this) to see if all requirements have been fulfilled.

If the Application for Graduation is in the system and the Degree Works Audit shows that everything is finished, then you can send this message to the student:

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It looks like things are lined up for your graduation -

To view when your MC Degree has been processed and posted to your Transcript:

Typically, MC degrees are officially posted to your transcript about 3 – 4 weeks after the actual date of graduation.  This is because all final grades from the semester must be collected for all graduating students first in early January and then Graduation Coordinators on each campus manually run an individual audit to confirm each graduation, so the process usually is completed by the END of January/February 1st for a Fall (December) graduation, by the end of June for a Spring (May) graduation and by the end of September for Summer (August) graduation. 

Students are notified by e-mail that the degree has been processed.. That message will also give information about the delivery of diplomas/certificates (usually October for Summer graduations, July for Spring graduations, and late March for Fall graduations.)

In the meantime, starting in early January, you can regularly check your Unofficial Transcript if you go into MyMC and click on the Request a Transcript link – then you can keep watching the top section of your Unofficial Transcript for a “Degree Awarded” date; once you see that, you can safely request that an official transcript be sent to your next school. 

It’s quite possible that you’ll see that your degree has been Awarded even before you receive the official batch e-mail from MC saying that graduations have been processed.

Right now, at the top of your Unofficial Transcript, the Degree Date is blank:

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DEGREES AWARDED
Pending:	Associate of Arts	Degree Date:

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Example:  for a Fall 2023/December graduation, once you see that the date of December 17, 2023 appears in the Degree Date: space, that means your degree HAS been processed and it is safe to go ahead and request an official copy.

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Once you see that your degree has been posted to your MC transcript, then you can

Request an Official Copy of your MC Transcript to be sent to another college/employer/ or organization - 

• Go into MyMC,
• Look for the Request a Transcript Link. 
  In that link, you will find “Request an Official Transcript” - 
• Then select “Send an Electronic Transcript.” 

This will take you to the Parchment Transcript Service where you will follow directions.  There is a $10.00 fee per transcript request. 

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If you have other questions, see the MC Graduation Page:  https://www.montgomerycollege.edu/admissions-registration/student-resources/graduation.html

Anne Schleicher, Part-Time Counselor
Montgomery College Online Advising Services