Winter 2025 Credit Limit & Process

Good morning all,

And here is an update to the update below.  The maximum hours in extended winter have been updated to 7, however there are two caveats to this: 

1. The SIS Team was able to set max hours to 7 for students, not on academic restriction and who were not registered for extended winter, and
2. IT will work to set the max hours to 7 for students who were already registered for extended winter session and not on academic restriction, or already approved to take more than 6 hours.  I will update the discipline when this is done. 

Keep in mind, counselors can use their professional judgement to allow students on Academic Restriction to take more than 6 hours in any session/semester – if you do not support, that’s okay, but please document it in SF.  It is very helpful if escalated up through the chair and to the Dean’s Office.  Overload requests are for students in Good Academic Standing, but if a student on AR is adamant about it, you can use that process. 

Marcus 

• There is no regular winter session this year, only extended winter session.
• The regulation is new for this year and it appears that Banner has not been updated accordingly yet (it is still limiting them to 6 credits).
  
  If requesting 7 credits for extended winter:
• If you have a student who tries to register for 7 credits, you don’t have to give them a dean’s appeal referral in Starfish.
• What you would do is put a note in Banner SPACMNT that the student can take up to 7 credits in winter.
• Then have the student contact Raptor Central to have their credit limit increased for extended winter.  

If requesting more than 7 credits for extended winter:

·         In order to take more than 7, the counselor would enter a Request to Exceed Maximum Academic Load (Dean of Student Affairs) referral in Starfish and the student would fill out the form that comes to the MC email account.

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Maximum Load in Winter Sessions including Overlapping Sessions

Students who are not on Academic Restriction (AR 7.3) or Academic Suspension (AR 7.4) may enroll a maximum of 7 credit hours across winter sessions.

Exceptions may be made for students in Good Academic Standing (AR 7.1) with the permission of Dean of Student Affairs.